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Bid Solicitation: S-12300-00009416

Header Information
Bid Number: S-12300-00009416 Description: Economic Development Management System Bid Opening Date: 04/09/2024 01:00:00 PM
Purchaser: Erin Smith Organization: Oregon Business Development Department (DBA Business Oregon)
Department: 12300 - Oregon Business Development Department (DBA Business Oregon) Location: 12300 - Oregon Business Development Department (DBA Business Oregon)
Fiscal Year: 25 Allow Electronic Quote: Yes
Alternate Id:   Required Date: Available Date :  02/09/2024 01:00:00 PM
Info Contact: Bid Type: OPEN Informal Bid Flag: No
Purchase Method: Open Market
Pre Bid Conference: A pre-proposal conference is scheduled for February 28, 2024 at 10:30 AM. Please refer to the RFP document for information on how to attend the conference.
Bulletin Desc: Business Oregon seeks up to five qualified and eligible contractors to implement Software as a Service (SaaS) solutions serving as a System of Record that allows Business Oregon to manage its programs and services, manage related customer and business data, and provide a secure a portal for Oregonians to access Agency services. The overall solution will comprise integrated SaaS components with some existing software to create a comprehensive Economic Development Management System (EDMS).
Ship-to Address: Business Oregon
775 Summer Street NE
Suite 200
Salem, OR 97301
US
Email: BIZ.PRAC@oregon.gov
Phone: (503) 586-8928 		Bill-to Address: Fiscal Department
775 Summer Street NE
Suite 310
Salem, OR 97301
US
Email: OBDD.fiscal.svcs@biz.oregon.gov
Phone: (503) 986-0123 		Print Format:
File Attachments: EDMS_Final_Scoring~1.pdf
S-12300-00009416_Notice_of_Intent_to_Award~2.docx
S-12300-00009416_C2023011_EDMS_RFP.pdf
S-12300-00009416_C2023011_EDMS_RFP_Addendum_1.pdf
S-12300-00009416_C2023011_EDMS_RFP_Addendum_2.pdf
S-12300-00009416_C2023011_EDMS_RFP_Addendum_3.pdf
S-12300-00009416_C2023011_EDMS_RFP_Addendum_4.pdf
S-12300-00009416_C2023011_EDMS_RFP_Addendum_5.pdf
S-09416_Notice_of_Competitive_Range_Determination.pdf
S-09416_Notice_of_Additional_Round_of_Competition.pdf
Attachment A-Sample Contract SaaS.docx
Attachment B-Disclosure Exemption Affadavit.doc
Attachment C-Proposer Information and Certification.doc
Attachment D-Reference Check Form.doc
Attachment E-COBID Certification and Outreach Plan.doc
Attachment F-Responsibility Inquiry.doc
Attachment G-Statewide Information and Cyber Security Standards.xlsx
Attachment H-EDMS Requirements UPDATED.xlsx
Attachment I-Future State System Model.pdf
Attachment J-Integration Experience.xlsx
Form Attachments:
Required Quote Attachments
Desired Attachment Name Description
Discipline Type: Personal Services
Procurement Method: Competitive Sealed Proposal
Amendments:
Amendment # Amendment Date Amendment Note
1 03/04/2024 04:56:56 PM Attachment File Changes: Header 1. File 'S-12300-00009416_C2023011_EDMS_RFP_Addendum_1.pdf': File 'S-12300-00009416_C2023011_EDMS_RFP_Addendum_1.pdf' added . 2. File 'Attachment A-Sample Contract SaaS.docx': Order changed from "2" to "3". 3. File 'Attachment B-Disclosure Exemption Affadavit.doc': Order changed from "3" to "4". 4. File 'Attachment C-Proposer Information and Certification.doc': Order changed from "4" to "5". 5. File 'Attachment D-Reference Check Form.doc': Order changed from "5" to "6". 6. File 'Attachment E-COBID Certification and Outreach Plan.doc': Order changed from "6" to "7". 7. File 'Attachment F-Responsibility Inquiry.doc': Order changed from "7" to "8". 8. File 'Attachment G-Statewide Information and Cyber Security Standards.xlsx': Order changed from "8" to "9". 9. File 'Attachment H-EDMS Requirements.xlsx': Order changed from "9" to "10". 10. File 'Attachment I-Future State System Model.pdf': Order changed from "10" to "11". 11. File 'Attachment J-Integration Experience.xlsx': Order changed from "11" to "12".
2 03/18/2024 04:33:17 PM Addendum #2 Uploaded to extend to extend the Answers to Questions / Requests for Clarification Issued approximate date, and to extend the RFP Opening Date and Time. Header 1. Bid Opening Date changed from "03/25/2024 01:00:00 PM" to "04/09/2024 01:00:00 PM". Attachment File Changes: Header 1. File 'S-12300-00009416_C2023011_EDMS_RFP_Addendum_2.pdf': File 'S-12300-00009416_C2023011_EDMS_RFP_Addendum_2.pdf' added . 2. File 'S-12300-00009416_C2023011_EDMS_RFP.pdf': Order changed from "1" to "0". 3. File 'S-12300-00009416_C2023011_EDMS_RFP_Addendum_1.pdf': Order changed from "2" to "1".
3 03/25/2024 03:57:59 PM Addendum #3 Uploaded (Answers to Questions / Requests for Clarification) Attachment File Changes: Header 1. File 'S-12300-00009416_C2023011_EDMS_RFP_Addendum_3.pdf': File 'S-12300-00009416_C2023011_EDMS_RFP_Addendum_3.pdf' added .
4 03/28/2024 04:04:34 PM Addendum #4 Uploaded further clarify Answer #14 of Amendment #3, and to update the Single Point of Contact (SPC) to Erin Smith. See attachment for full addendum details. Header 1. Purchaser changed from "OR0179595" to "ERIN.M.SMITH@BIZ.OREGON.GOV". Attachment File Changes: Header 1. File 'S-12300-00009416_C2023011_EDMS_RFP_Addendum_4.pdf': File 'S-12300-00009416_C2023011_EDMS_RFP_Addendum_4.pdf' added . 2. File 'Attachment A-Sample Contract SaaS.docx': Order changed from "4" to "40". 3. File 'Attachment B-Disclosure Exemption Affadavit.doc': Order changed from "5" to "50". 4. File 'Attachment C-Proposer Information and Certification.doc': Order changed from "6" to "60". 5. File 'Attachment D-Reference Check Form.doc': Order changed from "7" to "70". 6. File 'Attachment E-COBID Certification and Outreach Plan.doc': Order changed from "8" to "80". 7. File 'Attachment F-Responsibility Inquiry.doc': Order changed from "9" to "90". 8. File 'Attachment G-Statewide Information and Cyber Security Standards.xlsx': Order changed from "10" to "100". 9. File 'Attachment H-EDMS Requirements.xlsx': Order changed from "11" to "110". 10. File 'Attachment I-Future State System Model.pdf': Order changed from "12" to "120". 11. File 'Attachment J-Integration Experience.xlsx': Order changed from "13" to "130". 12. File 'S-12300-00009416_C2023011_EDMS_RFP_Addendum_1.pdf': Order changed from "1" to "10". 13. File 'S-12300-00009416_C2023011_EDMS_RFP_Addendum_2.pdf': Order changed from "2" to "20". 14. File 'S-12300-00009416_C2023011_EDMS_RFP_Addendum_3.pdf': Order changed from "3" to "30".
5 04/02/2024 06:11:53 PM Addendum #5 Attachment H has been updated to resolve a formatting issue. No requirements have changed. Please use the attachment "Attachment H-EDMS Requirements UPDATED.xlsx" to respond to this RFP. Attachment File Changes: Header 1. File 'Attachment H-EDMS Requirements UPDATED.xlsx': File 'Attachment H-EDMS Requirements UPDATED.xlsx' added . 2. File 'S-12300-00009416_C2023011_EDMS_RFP_Addendum_5.pdf': File 'S-12300-00009416_C2023011_EDMS_RFP_Addendum_5.pdf' added . 3. File 'Attachment H-EDMS Requirements.xlsx': Show Attachment to Vendor Flag changed from "Yes" to "No".
6 06/05/2024 04:02:01 PM The purpose of this amendment is to announce the competitive range determination made by the agency after the first round of competition, and post notice of an additional round of competition. Attachment File Changes: Header 1. File 'S-09416_Notice_of_Competitive_Range_Determination.pdf': File 'S-09416_Notice_of_Competitive_Range_Determination.pdf' added . 2. File 'S-09416_Notice_of_Additional_Round_of_Competition.pdf': File 'S-09416_Notice_of_Additional_Round_of_Competition.pdf' added .
7 08/15/2024 11:26:36 AM This amendment was made to upload the Notice of Intent to Award and evaluation scoring. Attachment File Changes: Header 1. File 'EDMS_Final_Scoring~1.pdf': File 'EDMS_Final_Scoring~1.pdf' added . 2. File 'S-12300-00009416_Notice_of_Intent_to_Award~2.docx': File 'S-12300-00009416_Notice_of_Intent_to_Award~2.docx' added .

Item Information
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Item # 1:   ( 209  -  11 )   Accounting/Financial: Bookkeeping, Billing and Invoicing, Budgeting, Payroll, Taxes, etc., Mainframes and Servers
NIGP Code: 209-11
   Accounting/Financial: Bookkeeping, Billing and Invoicing, Budgeting, Payroll, Taxes, etc., Mainframes and Servers
Qty Unit Cost UOM Total Discount Amt. Total Cost
1.0   EA - Each   Item Canceled
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Item # 2:   ( 209  -  13 )   Application Software, Servers
NIGP Code: 209-13
   Application Software, Servers
Qty Unit Cost UOM Total Discount Amt. Total Cost
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Item # 3:   ( 209  -  37 )   Contract Management Data Processing Software, Mainframes and Servers
NIGP Code: 209-37
   Data Processing Software, Mainframes and Servers
Qty Unit Cost UOM Total Discount Amt. Total Cost
1.0   EA - Each   Item Canceled
Manufacturer: Brand: Model:
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Item # 4:   ( 209  -  38 )   Database Software, Mainframes and Servers
NIGP Code: 209-38
   Database Software, Mainframes and Servers
Qty Unit Cost UOM Total Discount Amt. Total Cost
1.0   EA - Each   Item Canceled
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Item # 5:   ( 209  -  54 )   Internet, Web Site and Mobile Application Software, Mainframes and Servers
NIGP Code: 209-54
   Internet, Web Site and Mobile Application Software, Mainframes and Servers
Qty Unit Cost UOM Total Discount Amt. Total Cost
1.0   EA - Each   Item Canceled
Manufacturer: Brand: Model:
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