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Bid Solicitation: S-16500-00000036
Header Information
Bid Number:
S-16500-00000036
Description:
Archives boxes and folders Bid Opportunity
Bid Opening Date:
03/10/2020 01:00:00 PM
Purchaser:
David * Matthews
Organization:
Secretary of State
Department:
16501 - Archives
Location:
ARCH - Archives Division
Fiscal Year:
21
Allow Electronic Quote:
Yes
Alternate Id:
Required Date:
Available Date :
03/03/2020 10:00:00 AM
Info Contact:
David Matthews 503-986-2597 david.w.matthews@oregon.gov
Bid Type:
OPEN
Informal Bid Flag:
Yes
Purchase Method:
Open Market
Pre Bid Conference:
No Pre Bid conference will be held
Bulletin Desc:
Oregon Secretary of State is in need of 2 archival storage media, overall lowest cost for both items and shipping will be awarded PO. 1.) 750 storage boxes--12W x 15L x 10H Record storage box, Detached lid Acid-free, Lignin-free High Alpha Cellulose Board, 2.) 1,000 folders--1" full tab Legal Size file folder 9 5/8H x 14 3/4W PH 8.5 Scores on bottom to allow for expansion, Acid-free, Lignin-free
Ship-to Address:
Archives Division
800 Summer St NE
Salem, OR 97310
US
Email: reference.archives@oregon.gov
Phone: (503) 373-0701
Bill-to Address:
Business Services Division
255 Capitol St. NE
Suite 126
Salem, OR 97310
US
Email: purchasing.sos@sos.oregon.gov
Phone: (503) 986-2204
Print Format:
Required Quote Attachments
Desired Attachment Name
Description
Discipline Type:
Supplies
Procurement Method:
Small Procurement
Questions:
Question #
Print Sequence
Required
Question
Response
1
1.0
Yes
Did you include your cost for both items and shipping on your quote
2
2.0
Yes
Delivery truck must have lift gate 800 Summer St NE, Salem OR 97310
3
3.0
Yes
All items to be shipped flat, assembly required for best shipping cost
4
4.0
Yes
Questions to be entered in Q&A tab
Amendments:
Amendment #
Amendment Date
Amendment Note
1
03/03/2020 03:56:44 PM
Added line item for bidders to input shipping price Item 3 1. Item 3 added. Enrollment Date Changes:
Item Information
Item # 1: ( 525 - 05 )
SPECIFICATIONS: 12W x 15L x 10H Record storage box, Detached lid Acid-free, Lignin-free High Alpha Cellulose Board, Both Liners and Medium. B-Flute. pH 8.5+/-.5 with 3% Calcium Carbonate Buffering. Alkaline Sizing, No Alum Rosin Sizing. Passes (Photo Activity Test). Color Fast. Triple Thickness Ends, Double Thickness Bottom, Double Layered Sides, No Glued Seams. Ship flat
NIGP Code:
525-05
Archival Storage Materials, Acid Free: Document Cases, Envelopes, File Folders, etc.
Qty
Unit Cost
UOM
Total Discount Amt.
Total Cost
750.0
EA - Each
Manufacturer:
Brand:
Model:
Make:
Packaging:
Item # 2: ( 525 - 05 )
SPECIFICATIONS: 1" full tabLegal Size file folder 9 5/8H x 14 3/4W PH 8.5 Scores on bottom to allow for expansion Soil and stain resistant surface Reinforced tab on top for identification Acid-free, Lignin-free
NIGP Code:
525-05
Archival Storage Materials, Acid Free: Document Cases, Envelopes, File Folders, etc.
Qty
Unit Cost
UOM
Total Discount Amt.
Total Cost
1000.0
EA - Each
Manufacturer:
Brand:
Model:
Make:
Packaging:
Item # 3: ( 915 - 57 )
Shipping cost, delivery truck must have lift gate Shipping address 800 Summer St NE Salem OR 97310
NIGP Code:
915-57
Mailing, Postage and Shipping Services, Electronic
Qty
Unit Cost
UOM
Total Discount Amt.
Total Cost
1.0
EA - Each
Manufacturer:
Brand:
Model:
Make:
Packaging:
Quote #
Description
Date Last Modified
Status