Bid Solicitation: S-25700-00004272

Header Information

Bid Number:

S-25700-00004272

Description:

RFQ - 3/4 ton 4x4 Pickup Trucks, Crew Cab, Qty 2

Bid Opening Date:

10/07/2022 03:00:00 PM

Purchaser:

Robert Johnson

Organization:

Department of State Police

Department:

25703 - Gaming & Business Services

Location:

PROCM - HQ Procurement

Fiscal Year:

Type Code:

RQ - Request for Quote

Allow Electronic Quote:

Yes

Alternate Id:

Required Date:

Available Date :

09/02/2022 08:07:15 AM

Info Contact:

Robert Johnson, robert.johnson@osp.oregon.gov, 971-707-1890

Bid Type:

OPEN

Informal Bid Flag:

Yes

Purchase Method:

Open Market

Estimated Total:

125000.0

Pre Bid Conference:

Bulletin Desc:

The Oregon State Police seeks quotes for two 3/4 ton pickup trucks; one diesel and one gas, both crew cab. Authorized dealers only! Minimum vehicle status to be considered: firm schedule for production: vehicles not yet scheduled for production will not be considered.

Ship-to Address:

HQ Fleet
3545 Trelstad AV SE
Salem, OR 97317
US
Email: OSPGeneralServices@osp.oregon.gov
Phone: (503) 378-3720

Bill-to Address:

HQ Fiscal Services
3565 Trelstad AV SE
Salem, OR 97317
US
Email: OSPAccounting@osp.oregon.gov
Phone: (503) 378-3720

Print Format:

File Attachments:

Oregon Standard Terms Conditions v2021~4.pdf
OregonBuys Response Guide

Form Attachments:

Required Quote Attachments

Desired Attachment Name	Description

Discipline Type:

Supplies

Procurement Method:

Intermediate Procurement

Questions:

Question #	Print Sequence	Required	Question
1	1.0	Yes	Supplier agrees to deliver vehicles to Salem, OR 97317, included in quoted price. Answer "Yes" to acknowledge.
3	3.0	Yes	A purchase order will be offered to the offeror/s whose quote/s will best serve the interests of the Agency in accordance with ORS 279B.070. Price, experience, lead time, etc. will be considered. Answer "Yes" to acknowledge.
4	4.0	Yes	Purchase order will include the Oregon Standard Terms & Conditions attached; no other terms will apply unless agreed to in writing. Answer "Yes" to acknowledge.
5	5.0	Yes	All items quoted must be brand new, with full manufacturer warranty. Used or certified pre-owned vehicles will not be accepted. Answer "Yes" to acknowledge.
10	10.0	Yes	Agency shall determine, in its sole discretion, whether a product offered is "equivalent." Agency shall make its decision after the closing date. Answer "Yes" to acknowledge.
11	11.0	Yes	Please enter the current status of the vehicle and expected delivery date.
12	12.0	Yes	The inital term of this RFQ is 7 days, but will remain open until Agency is able to secure two pickup trucks. Agency reserves the right to reject any quotes that don't meet the needs of the agency or exceeds monies available. Answer "Yes" to acknowledge.

Amendments:

Amendment #	Amendment Date	Amendment Note
1	09/02/2022 10:33:29 AM	Added short bed requirement. Header 1. Description changed from "RFQ - 3/4 ton Pickup Trucks, Qty 2" to "RFQ - 3/4 ton Pickup Trucks, Crew Cab, Short Bed, Qty 2". Item 1 1. Description changed from "3/4 Ton Pickup Truck - Ford F-250 or equivalent. Must be Crew Cab or equivalent. Acceptable colors: Silver, Gray, White, Black, or similar. Preferred engine 7.3L gas, or equivalent. Quoted price must include delivery to Salem, OR, and all taxes and fees. Do not include vehicle title/registration - Agency is responsible for vehicle title/registration." to "3/4 Ton Pickup Truck - Ford F-250 or equivalent. Must be Crew Cab with short bed or equivalent. Acceptable colors: Silver, Gray, White, Black, or similar. Preferred engine 7.3L gas, or equivalent. Quoted price must include delivery to Salem, OR, and all taxes and fees. Do not include vehicle title/registration - Agency is responsible for vehicle title/registration.". Item 2 1. Description changed from "Diesel 3/4 ton Pickup Truck - Ford F-250/F-350 or equivalent. Must be Crew Cab or equivalent. Acceptable colors: Silver, Gray, White, Black, or similar. Quoted price must include delivery to Salem, OR, and all taxes and fees. Do not include vehicle title/registration - Agency is responsible for vehicle title/registration." to "Diesel 3/4 ton Pickup Truck - Ford F-250/F-350 or equivalent. Must be Crew Cab with short bed or equivalent. Acceptable colors: Silver, Gray, White, Black, or similar. Quoted price must include delivery to Salem, OR, and all taxes and fees. Do not include vehicle title/registration - Agency is responsible for vehicle title/registration.".
2	09/02/2022 11:10:54 AM	Added requirement for 4-wheel drive for both trucks. Header 1. Description changed from "RFQ - 3/4 ton Pickup Trucks, Crew Cab, Short Bed, Qty 2" to "RFQ - 3/4 ton 4x4 Pickup Trucks, Crew Cab, Short Bed, Qty 2". Item 1 1. Description changed from "3/4 Ton Pickup Truck - Ford F-250 or equivalent. Must be Crew Cab with short bed or equivalent. Acceptable colors: Silver, Gray, White, Black, or similar. Preferred engine 7.3L gas, or equivalent. Quoted price must include delivery to Salem, OR, and all taxes and fees. Do not include vehicle title/registration - Agency is responsible for vehicle title/registration." to "3/4 Ton Pickup Truck - Ford F-250 or equivalent. Must be 4x4, Crew Cab, with short bed or equivalent. Acceptable colors: Silver, Gray, White, Black, or similar. Preferred engine 7.3L gas, or equivalent. Quoted price must include delivery to Salem, OR, and all taxes and fees. Do not include vehicle title/registration - Agency is responsible for vehicle title/registration.". Item 2 1. Description changed from "Diesel 3/4 ton Pickup Truck - Ford F-250/F-350 or equivalent. Must be Crew Cab with short bed or equivalent. Acceptable colors: Silver, Gray, White, Black, or similar. Quoted price must include delivery to Salem, OR, and all taxes and fees. Do not include vehicle title/registration - Agency is responsible for vehicle title/registration." to "Diesel 3/4 ton Pickup Truck - Ford F-250/F-350 or equivalent. Must be 4x4, Crew Cab, with short bed or equivalent. Acceptable colors: Silver, Gray, White, Black, or similar. Quoted price must include delivery to Salem, OR, and all taxes and fees. Do not include vehicle title/registration - Agency is responsible for vehicle title/registration.".
3	09/06/2022 04:32:30 PM	Point of contact phone # updated to 971-707-1890. First truck preferred long bed. Header 1. Contact Info changed from "Robert Johnson, robert.johnson@osp.oregon.gov, 503-509-8236" to "Robert Johnson, robert.johnson@osp.oregon.gov, 971-707-1890". 2. Description changed from "RFQ - 3/4 ton 4x4 Pickup Trucks, Crew Cab, Short Bed, Qty 2" to "RFQ - 3/4 ton 4x4 Pickup Trucks, Crew Cab, Qty 2". Item 1 1. Description changed from "3/4 Ton Pickup Truck - Ford F-250 or equivalent. Must be 4x4, Crew Cab, with short bed or equivalent. Acceptable colors: Silver, Gray, White, Black, or similar. Preferred engine 7.3L gas, or equivalent. Quoted price must include delivery to Salem, OR, and all taxes and fees. Do not include vehicle title/registration - Agency is responsible for vehicle title/registration." to "3/4 Ton Pickup Truck - Ford F-250 or equivalent. Must be 4x4, Crew Cab, with long bed preferred, or equivalent. Acceptable colors: Silver, Gray, White, Black, or similar. Preferred engine 7.3L gas, or equivalent. Quoted price must include delivery to Salem, OR, and all taxes and fees. Do not include vehicle title/registration - Agency is responsible for vehicle title/registration.".
4	09/08/2022 04:38:14 PM	No quotes received that were within budget. Extending for an additional week. Header 1. Bid Opening Date changed from "09/09/2022 03:00:00 PM" to "09/16/2022 03:00:00 PM".
5	09/19/2022 01:09:29 PM	Extended for an additional week. Header 1. Bid Opening Date changed from "09/16/2022 03:00:00 PM" to "09/23/2022 03:00:00 PM".
6	09/26/2022 11:02:53 AM	Extended for an additional week. Header 1. Bid Opening Date changed from "09/23/2022 03:00:00 PM" to "09/30/2022 03:00:00 PM".
7	09/30/2022 12:32:23 PM	Extend for additional week. Header 1. Bid Opening Date changed from "09/30/2022 03:00:00 PM" to "10/07/2022 03:00:00 PM".
8	10/12/2022 10:22:55 AM	Withdrawn: was able to secure two trucks through statewide price agreement # PO-10700-00004358.

Item Information

Item # 1: ( 072 - 02 )

3/4 Ton Pickup Truck - Ford F-250 or equivalent. Must be 4x4, Crew Cab, with long bed preferred, or equivalent. Acceptable colors: Silver, Gray, White, Black, or similar. Preferred engine 7.3L gas, or equivalent. Quoted price must include delivery to Salem, OR, and all taxes and fees. Do not include vehicle title/registration - Agency is responsible for vehicle title/registration.

NIGP Code:

072-02
Class 2 Trucks (6,001 - 10,000 lb. GVWR)

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

1.0

EA - Each

Manufacturer:

Brand:

Model:

Make:

Packaging:

Item # 2: ( 072 - 02 )

Diesel 3/4 ton Pickup Truck - Ford F-250/F-350 or equivalent. Must be 4x4, Crew Cab, with short bed or equivalent. Acceptable colors: Silver, Gray, White, Black, or similar. Quoted price must include delivery to Salem, OR, and all taxes and fees. Do not include vehicle title/registration - Agency is responsible for vehicle title/registration.