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Bid Solicitation: S-25700-00004500
Header Information
Bid Number:
S-25700-00004500
Description:
RFQ: Satellite Communications Equipment, Service, Parts, and Repair
Bid Opening Date:
10/07/2022 03:00:00 PM
Purchaser:
Robert Johnson
Organization:
Department of State Police
Department:
25703 - Gaming & Business Services
Location:
PROCM - HQ Procurement
Fiscal Year:
23
Type Code:
RQ - Request for Quote
Allow Electronic Quote:
Yes
Alternate Id:
Required Date:
Available Date :
09/30/2022 01:17:07 PM
Info Contact:
Robert Johnson, robert.johnson@osp.oregon.gov, 971-707-1890
Bid Type:
OPEN
Informal Bid Flag:
No
Purchase Method:
Blanket
Begin Date:
11/01/2022
End Date:
10/31/2024
Pre Bid Conference:
Bulletin Desc:
The Office of State Fire Marshal (OSFM) seeks quotes to provide satellite internet equipment, service, parts, and repairs as needed for current fleet of RV DataSat 840/845 antennas and iDirect modems installed on 12 mobile command vehicles in Oregon. OSFM seeks a single contractor to provide all goods/services listed on the Items tab.
Ship-to Address:
OSFM State Fire Marshal-Chief
3565 Trelstad AV SE
Salem, OR 97317
US
Email: OSPGeneralServices@osp.oregon.gov
Phone: (503) 378-3720
Bill-to Address:
HQ Fiscal Services
3565 Trelstad AV SE
Salem, OR 97317
US
Email: OSPAccounting@osp.oregon.gov
Phone: (503) 378-3720
Print Format:
File Attachments:
Sample Price Agreement
Form Attachments:
Required Quote Attachments
Desired Attachment Name
Description
SatelliteSolutionOffered
Documentation that describes the satellite system offered for new systems.
Discipline Type:
Supplies
Procurement Method:
Intermediate Procurement
Questions:
Question #
Print Sequence
Required
Question
Response
1
1.0
Yes
Offeror must be registered in OregonBuys to be awarded a contract. Quote must be submitted through OregonBuys, though Supplier may attach their own quote form if desired. Answer "Yes" to acknowledge.
2
2.0
Yes
A Price Agreement will be offered to the offeror whose quote best serves the interests of the Agency in accordance with ORS 279B.070. The initial term will be 2 years, extendable to a max of 6 years. Answer "Yes" to acknowledge.
3
3.0
Yes
The Price Agreement will be substantially the same as the Sample Price Agreement attached to this Bid. Any exceptions taken to the terms may disqualify an offeror. Answer Yes to acknowledge.
4
4.0
Yes
Agency reserves the right to request additional product information. Information must be sent within 3 days of request. Answer "Yes" to acknowledge.
5
5.0
Yes
Service for current equipment renews 11/1/2022. Confirm your ability to provide service for the current equipment detailed on the Items tab by 11/1/22.
6
6.0
Yes
The Price Agreement awarded will not guarantee an amount of purchases, but shall in no case exceed $150k. Answer "Yes" to acknowledge.
7
7.0
Yes
OSP's ability to award a Price Agreement is subject to Agency review and approval of any related software, including negotiation or acceptance of any End User License Agreements (EULA) and/or ISP Terms of Use. Answer "Yes" to acknowledge.
9
9.0
Yes
Contractor agrees to collaborate and negotiate with Agency as necessary to align any such license agreement or terms of use with State of Oregon Laws, Rules, and Policies.
10
10.0
Yes
If negotiations with Contractor or software licensing company are unsuccessful, Contractor agrees that Agency may change its award selection to the next best offeror.
11
11.0
Yes
What are the download and upload speeds of the proposed solution?
12
12.0
Yes
Contractor must attach a brochure or specifications sheet describing the satellite solution offered for new systems. Have you attached this?
13
13.0
Yes
What additional related services/services are available with your offer? If available, please attach additional information about these products/services.
Amendments:
Amendment #
Amendment Date
Amendment Note
1
09/30/2022 01:17:21 PM
Corrected Available and Opening Dates. Please note the Opening Date is when offers are due. Header 1. Available Date changed from "09/28/2022 09:02:37 AM" to "09/30/2022 01:17:07 PM". 2. Bid Opening Date changed from "10/14/2022 03:00:00 PM" to "10/07/2022 03:00:00 PM".
2
09/30/2022 05:59:22 PM
Added additional question regarding related services/products.
3
10/05/2022 02:21:24 PM
Fixed question 11 to allow for response.
Item Information
1-5 of 8
1
2
Item # 1: ( 838 - 81 )
Complete satellite system for install on a mobile command vehicle, used primarily for connection to the internet, including freight to Oregon. Must include antenna, controller, cabling, modem, router, license, and any other components required for an operative system. Must be capable of at least 1Mbps downstream and 128Kbps upstream. Must allow for quick setup and stow away.
NIGP Code:
838-81
Telecommunication Equipment, Via Satellite, for Emergency Vehicles , Including Radio Terminal Display
Qty
Unit Cost
UOM
Total Discount Amt.
Total Cost
1.0
SET - Set
Manufacturer:
Brand:
Model:
Make:
Packaging:
Item # 2: ( 928 - 27 )
On-site installation fee of satellite system to a mobile command vehicle, upon request. Agency reserves the right to contract with its own contractor of choice to provide this service.
NIGP Code:
928-27
Communications Systems, Vehicle Maintenance and Repair, Including Installation and Removal Services
Qty
Unit Cost
UOM
Total Discount Amt.
Total Cost
1.0
EA - Each
Manufacturer:
Brand:
Model:
Make:
Packaging:
Item # 3: ( 915 - 51 )
Internet access for OSFM fleet of hazmat vehicles and command centers. Must be compatible with current equipment installed. Paid annually in advance, prorated refunds if cancelled prior to renewal. Current fleet consists of 12 mobile command vehicles installed with RV DataSat 840/845 satellites and iDirect modems. Service must be no less than 1Mbps downstream and 128Kbps upstream.
NIGP Code:
915-51
Information Highway Electronic Services: Internet, Ethernet, World Wide Web, Virtual Tours, Including Construction Renderings, etc.
Qty
Unit Cost
UOM
Total Discount Amt.
Total Cost
1.0
EA - Each
Manufacturer:
Brand:
Model:
Make:
Packaging:
Item # 4: ( 915 - 51 )
Internet access for new systems as proposed on Line 1. Paid annually in advance, prorated refunds if cancelled prior to renewal. Service must be no less than 1Mbps downstream and 128Kbps upstream.
NIGP Code:
915-51
Information Highway Electronic Services: Internet, Ethernet, World Wide Web, Virtual Tours, Including Construction Renderings, etc.
Qty
Unit Cost
UOM
Total Discount Amt.
Total Cost
1.0
EA - Each
Manufacturer:
Brand:
Model:
Make:
Packaging:
Item # 5: ( 915 - 79 )
One time provisioning charge for new systems proposed in Line 1, if applicable (if charge is included in an item above, select "No Charge" here)
NIGP Code:
915-79
Telecommunication Services (Not Otherwise Classified)
Qty
Unit Cost
UOM
Total Discount Amt.
Total Cost
1.0
EA - Each
Manufacturer:
Brand:
Model:
Make:
Packaging:
1-5 of 8
1
2
Quote #
Description
Date Last Modified
Status