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Bid Solicitation: S-25700-00005747
Header Information
Bid Number:
S-25700-00005747
Description:
RFQ - Price Agreement for Alternative Firefighter PPE, plus initial purchase of 18 sets
Bid Opening Date:
02/22/2023 03:00:00 PM
Purchaser:
Robert Johnson
Organization:
Department of State Police
Department:
25705 - State Fire Marshal
Location:
FLSSV - OSFM Fire & Life Safety Services
Fiscal Year:
23
Type Code:
RQ - Request for Quote
Allow Electronic Quote:
Yes
Alternate Id:
Required Date:
06/30/2023
Available Date :
02/14/2023 01:16:51 PM
Info Contact:
Robert Johnson, robert.johnson@osp.oregon.gov, 971-707-1890
Bid Type:
OPEN
Informal Bid Flag:
Yes
Purchase Method:
Blanket
Begin Date:
02/24/2023
End Date:
02/23/2025
Pre Bid Conference:
Bulletin Desc:
The Oregon State Fire Marshal seeks quotes to establish a price agreement to purchase alternative PPE, Fire-Dex TECGEN51 or equivalent, plus an initial purchase of 18 sets of jackets, liners, and pants. See the Items, Attachments, and Questions tabs for more information.
Ship-to Address:
OSFM Fire & Life Safety Services
3565 Trelstad AV SE
Salem, OR 97317
US
Email: OSPGeneralServices@osp.oregon.gov
Phone: (503) 378-3720
Bill-to Address:
HQ Fiscal Services
3565 Trelstad AV SE
Salem, OR 97317
US
Email: OSPAccounting@osp.oregon.gov
Phone: (503) 378-3720
Print Format:
File Attachments:
Sample Price Agreement
Form Attachments:
Required Quote Attachments
Desired Attachment Name
Description
Discipline Type:
Supplies
Procurement Method:
Intermediate Procurement
Questions:
Question #
Print Sequence
Required
Question
Response
1
1.0
Yes
Supplier must be registered in OregonBuys to be awarded a contract. Quote may be submitted through OregonBuys, or direct via e-mail to the "Info Contact" identified on the General tab. Answer "Yes" to acknowledge.
2
2.0
Yes
A Price Agreement will be offered to the offeror whose quote will best serve the interests of the Agency in accordance with ORS 279B.070. The initial term will be 2 years, extendable to a max of 6 years. Answer "Yes" to acknowledge.
3
3.0
Yes
The Price Agreement will be substantially the same as the Sample Price Agreement attached to this Bid. Any exceptions taken to the terms may disqualify an offeror. Answer Yes to acknowledge.
4
4.0
Yes
Any brand listed in the specifications as "or equivalent" shall establish the minimum requirements for quality, utility, durability, function, purpose, etc. Other product brands may be offered that are equal to or better. What brand/s is being offered?
5
5.0
Yes
Agency shall determine, in its sole discretion, whether a product offered is "equivalent." Agency shall make its decision after the closing date. Answer "Yes" to acknowledge.
6
6.0
Yes
Agency reserves the right to request additional product information for products Agency is unfamiliar with. Samples/info must be sent within 3 days of request. Answer "Yes" to acknowledge.
7
7.0
Yes
An initial purchase of 18 sets of PPE is anticipated. The Price Agreement awarded will not guarantee any amount of purchases, but shall in no case exceed $150k. Answer Yes to acknowledge.
8
8.0
Yes
What is the current lead time for 18 sets of PPE from the manufacturer?
9
9.0
Yes
Pricing entered on the Items tab will be the base pricing for the awarded price agreement. Please add here any quantity discounts available.
Amendments:
Amendment #
Amendment Date
Amendment Note
1
02/21/2023 02:44:09 PM
Extend for one day, and allow quote submissions outside of OregonBuys. Header 1. Bid Opening Date changed from "02/21/2023 03:00:00 PM" to "02/22/2023 03:00:00 PM".
Item Information
Item # 1: ( 340 - 34 )
Alternative Firefighter PPE Jackets, Fire-Dex TECGEN51 Deluxe Black Fatigue Jacket with fleece liner and Lime & Reflective Silver trim, or equivalent. Additional features requested: 8"x12" detachable job title "name plate" located on upper back of jacket (2 rows of 2" lime letters); 4" x 18" detachable name plate located on lower back of jacket (to include last name in 2" lettering in fluorescent lime color); flashlight holder.
NIGP Code:
340-34
Fire Protection Clothing: Turnout Coats, Bunker Pants, Hoods, Gloves, etc., (See 345-56 for Fire Helmets)
Qty
Unit Cost
UOM
Total Discount Amt.
Total Cost
1.0
EA - Each
Manufacturer:
Brand:
Model:
Make:
Packaging:
Item # 2: ( 340 - 34 )
Alternative Firefighter PPE Pants, Fire-Dex TECGEN51 Deluxe Black Fatigues with Lime & Reflective Silver trim, or equivalent.
NIGP Code:
340-34
Fire Protection Clothing: Turnout Coats, Bunker Pants, Hoods, Gloves, etc., (See 345-56 for Fire Helmets)
Qty
Unit Cost
UOM
Total Discount Amt.
Total Cost
1.0
EA - Each
Manufacturer:
Brand:
Model:
Make:
Packaging:
Item # 3: ( 340 - 34 )
On-site fitting in Oregon for above listed items. Location/s dates will be negotiated. Must be able to arrange fitting within two weeks of award for an initial order of 18 sets. (Note - do not leave the Unit Cost field blank. Enter the expected cost per fitting, or select "No Charge" if on-site fitting is included in above pricing.)
NIGP Code:
340-34
Fire Protection Clothing: Turnout Coats, Bunker Pants, Hoods, Gloves, etc., (See 345-56 for Fire Helmets)
Qty
Unit Cost
UOM
Total Discount Amt.
Total Cost
1.0
EA - Each
Item Canceled
Manufacturer:
Brand:
Model:
Make:
Packaging:
Quote #
Description
Date Last Modified
Status