Bid Solicitation: S-25700-00009880

Header Information

Bid Number:

S-25700-00009880

Description:

RFQ - Contract for Backup Generator Services at OSP Baker City Worksite

Bid Opening Date:

04/19/2024 03:00:00 PM

Purchaser:

Robert Johnson

Organization:

Department of State Police

Department:

25703 - Gaming & Business Services

Location:

FACIL - HQ Facilities

Fiscal Year:

Type Code:

RQ - Request for Quote

Allow Electronic Quote:

Yes

Alternate Id:

Required Date:

Available Date :

04/12/2024 09:08:16 AM

Info Contact:

Robert Johnson, robert.johnson@osp.oregon.gov, 971-304-5515

Bid Type:

OPEN

Informal Bid Flag:

Yes

Purchase Method:

Blanket

Begin Date:

04/01/2024

End Date:

03/31/2034

Pre Bid Conference:

Bulletin Desc:

The State of Oregon, acting by and through the Department of State Police, issues this Request for Quote to obtain a contract for backup generator maintenance services at its Baker City office. See the Items and Questions tabs for more details. Enter pricing on the Items Tab, answer required questions on the Questions tab, and attach any supplemental information with your submission.

Ship-to Address:

OSP Baker City Worksite
2445 Windmill RD
Baker City, OR 97814
US
Email: OSPGeneralServices@osp.oregon.gov
Phone: (541) 523-5867

Bill-to Address:

HQ Fiscal Services
3565 Trelstad AV SE
Salem, OR 97317
US
Email: OSPAccounting@osp.oregon.gov
Phone: (503) 378-3720

Print Format:

Required Quote Attachments

Desired Attachment Name	Description

Discipline Type:

Personal Services

Procurement Method:

Intermediate Procurement

Questions:

Question #	Print Sequence	Required	Question
1	1.0	Yes	Agency wishes to enter into a contract for the services described in the attached Sample Contract, Exhibit A: Sample Services Contract. Initial term shall be two years, with renewal options up to ten years. Answer "Yes" to acknowledge.
2	2.0	Yes	A service contract, substantially in the form of the attached sample contract, will be offered to the offeror whose quote will best serve the interests of the Agency. Any exceptions taken to the terms may disqualify an offeror. Answer "Yes" to acknowledge
3	3.0	Yes	Best interests of the Agency will be determined in accordance with ORS 279B.070, taking into account price as well as considerations including, but not limited to, experience, expertise, and contractor responsibility. Answer "Yes" to acknowledge.
4	4.0	Yes	Agency reserves the right to request additional information or on-site/virtual interview prior to award decision. Offeror agrees to provide additional information and/or schedule an interview within 3 days of request. Answer "Yes" to acknowledge
5	5.0	Yes	Initial term of the service contract shall be two years, extendable for additional terms but not to exceed $150k or ten-year total contract term, whichever comes first. Answer "Yes" to acknowledge.
6	6.0	Yes	If Agency and selected Offeror is unable to negotiate mutually acceptable terms and conditions within a reasonable time period, Agency may stop negotiations and proceed with the second best Offeror, and so on. Answer 'Yes' to acknowledge.
7	7.0	Yes	Answer 'Yes' to confirm you've attached an annual PM cost, plus an hourly rate on the Items Tab. Any conditions, exclusions, and/or additional options may be included in an attachment with your quote submission.
8	8.0	Yes	Please describe or attach information about your firm's experience and capability to provide these goods and services.
9	9.0	Yes	Please list three companies/agencies that you provide similar services to.
10	10.0	Yes	Please describe (or attach) your maintenance tracking and reporting capabilities for the generator serviced.
11	11.0	Yes	Backup generator is a Cummins C50N6, 50 kW. Please describe what makes you/your firm capable of performing the services. Please include any applicable licenses/certifications/experience.

Amendments:

Amendment #	Amendment Date	Amendment Note
1	04/12/2024 11:38:50 AM	Update Bulletin Description Header 1. Bulletin Desc changed from "The State of Oregon, acting by and through the Department of State Police, issues this Request for Quote to obtain a contract for backup generator maintenance services at its Baker City office. See the Items and Questions tabs for more details. Attach pricing with your submission, and answer required questions on the Questions tab." to "The State of Oregon, acting by and through the Department of State Police, issues this Request for Quote to obtain a contract for backup generator maintenance services at its Baker City office. See the Items and Questions tabs for more details. Enter pricing on the Items Tab, answer required questions on the Questions tab, and attach any supplemental information with your submission.".
2	04/15/2024 02:51:20 PM	Replaced Sample Contract with version 2. Version 2 includes serial #s and additional description and photos of equipment and location. Attachment File Changes: Header 1. File 'Sample Service Contract': File 'Sample Service Contract' deleted .

Item Information

Item # 1: ( 936 - 39 )

Backup Generator Services at OSP Baker City Worksite: Enter lump sum price for the annual preventative maintenance service described in the attached Sample Service Contract, Exhibit A Statement of Work.

NIGP Code:

936-39
Generators, Portable and Stationary, Including Parts and Accessories Maintenance and Repair

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

1.0

EA - Each

Manufacturer:

Brand:

Model:

Make:

Packaging:

Item # 2: ( 936 - 39 )

Backup Generator Services at OSP Baker City Worksite: Enter hourly rate for the repair services described in the attached Sample Service Contract, Exhibit A Statement of Work.