Bid Solicitation: S-25700-00011103

Header Information

Bid Number:

S-25700-00011103

Description:

RFQ - Contract for Emergency Generator Services at Central Point Command

Bid Opening Date:

09/03/2024 03:00:00 PM

Purchaser:

Alexis Kackley

Organization:

Department of State Police

Department:

25703 - Gaming & Business Services

Location:

FACIL - HQ Facilities

Fiscal Year:

Type Code:

RQ - Request for Quote

Allow Electronic Quote:

Yes

Alternate Id:

Required Date:

Available Date :

07/29/2024 12:00:00 PM

Info Contact:

Alexis Kackley, Alexis.kackley@osp.oregon.gov, 971-372-4634

Bid Type:

OPEN

Informal Bid Flag:

Yes

Purchase Method:

Blanket

Begin Date:

08/12/2024

End Date:

08/11/2034

Pre Bid Conference:

Bulletin Desc:

The State of Oregon, acting by and through the Department of State Police, issues this Request for Quote to obtain a contract for emergency generator maintenance and repair services at its Central Point location. See the Items and Questions tabs for more details. Enter pricing on the Items Tab, answer required questions on the Questions Tab, and attach any supplemental information with your submission.

Ship-to Address:

OSP Central Point Area Command
4500 Rogue Valley HWY
Central Point, OR 97502
US
Email: OSPGeneralServices@osp.oregon.gov
Phone: (541) 776-6236

Bill-to Address:

HQ Fiscal Services
3565 Trelstad AV SE
Salem, OR 97317
US
Email: OSPAccounting@osp.oregon.gov
Phone: (503) 378-3720

Print Format:

File Attachments:

257-1022-24_Sample Service Contract_Generator Maintenance_Central Point_Final.pdf
Generator Pictures.pdf
OSP-CPO 263213-03 Engine Generators - PD, Lit, Test Reports, Certs, Warranty 2023-09-22 AR.pdf
Generator Information.pdf

Form Attachments:

Required Quote Attachments

Desired Attachment Name	Description

Discipline Type:

Personal Services

Procurement Method:

Intermediate Procurement

Questions:

Question #	Print Sequence	Required	Question
1	1.0	Yes	Agency wishes to enter into a contract for the services described in the attached Sample Cotnrat, Exhibit A: Sample Services Contract. Initial term shall be two years, with renewal options up to ten years. Answer "Yes" to acknowledge.
2	2.0	Yes	A service contract, substantially in the form of the attached sample contract, will be offered to the offeror whose quote will best serve the interests of the Agency. Any expectations taken to the terms may disqualify an offeror. Answer "Yes" to acknowled
3	3.0	Yes	Best interest of the Agency will be determined in accordance with ORS 279B.070, taking into account prices as well as considerations including, but not limited to, experience, expertise, and contractor responsibility. Answer "Yes" to acknowledge.
4	4.0	Yes	Agency reserves the right to request additional information or on-site/virtual interview prior to award decision. Offeror agrees to provide additional information and/or schedule an interview within 3 days of request. Answer "Yes" to acknowledge.
5	5.0	Yes	Initial term of the service contract shall be two years, extendable for additional terms but not to exceed $250k or ten-year total contract term, whichever comes first. Answer "Yes" to acknowledge.
6	6.0	Yes	If Agency and selected Offeror is unable to negotiate mutually acceptable terms and conditions within a reasonable time period, Agency may stop negotiations and proceed with the second-best Offeror, and so on. Answer "Yes" to acknowledge.
7	7.0	Yes	Answer "Yes" to confirm you've attached an annual PM cost, plus an hourly rate on the Items Tab. Any conditions, exclusions, and/or additional options may be included in an attachment with your quote submission.
8	8.0	Yes	Please describe or attach information about your firm's experience and capability to provide these goods and services.
9	9.0	Yes	Please list three companies/agencies that you provide similar services to.
10	10.0	Yes	Please describe (or attach) your maintenance tracking and reporting capabilities for the generator serviced.
11	11.0	Yes	Please describe what makes you/your firm capable of performing the services. Please include any applicable licenses/certification/experience.

Amendments:

Amendment #	Amendment Date	Amendment Note
1	08/02/2024 04:35:21 PM	Changed Bid Opening Date to 8/9/24 @ 3pm to allow more time for bids. Header 1. Bid Opening Date changed from "08/05/2024 03:00:00 PM" to "08/09/2024 03:00:00 PM".
2	08/08/2024 03:51:09 PM	Bid Opening date changed Header 1. Bid Opening Date changed from "08/09/2024 03:00:00 PM" to "08/14/2024 03:00:00 PM".
3	08/13/2024 11:45:06 AM	Attachment File Changes: Header 1. File 'Generator Pictures.pdf': File 'Generator Pictures.pdf' added . 2. File 'OSP-CPO 263213-03 Engine Generators - PD, Lit, Test Reports, Certs, Warranty 2023-09-22 AR.pdf': File 'OSP-CPO 263213-03 Engine Generators - PD, Lit, Test Reports, Certs, Warranty 2023-09-22 AR.pdf' added . 3. File 'Generator Information.pdf': File 'Generator Information.pdf' added .
4	08/15/2024 08:42:30 AM	Header 1. Bid Opening Date changed from "08/14/2024 03:00:00 PM" to "08/16/2024 03:00:00 PM".
5	08/16/2024 02:45:38 PM	Header 1. Bid Opening Date changed from "08/16/2024 03:00:00 PM" to "08/20/2024 03:00:00 PM".
6	08/21/2024 03:34:39 PM	Extending Bid Opening Date due to lack of bids Header 1. Bid Opening Date changed from "08/20/2024 03:00:00 PM" to "09/03/2024 03:00:00 PM".

Item Information

Item # 1: ( 936 - 39 )

Emergency Generator Services at OSP Central Point Command: Enter lump sum price for the annual preventative maintenance service described in the attached Sample Service Contract, Exhibit A Statement of Work.

NIGP Code:

936-39
Generators, Portable and Stationary, Including Parts and Accessories Maintenance and Repair

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

1.0

EA - Each

Manufacturer:

Brand:

Model:

Make:

Packaging:

Item # 2: ( 936 - 39 )

Emergency Generator Services at OSP Central Point Command: Enter hourly rate for the repair services described in the attached Sample Service Contract, Exhibit A Statement of Work.