Bid Solicitation: S-25700-00011336

Header Information

Bid Number:

S-25700-00011336

Description:

RFQ - Law Enforcement Vehicle Storage (TruckVault or equiv), with initial purchase

Bid Opening Date:

08/27/2024 03:00:00 PM

Purchaser:

Robert Johnson

Organization:

Department of State Police

Department:

25704 - Police Services

Location:

1410 - Fleet

Fiscal Year:

Type Code:

RQ - Request for Quote

Allow Electronic Quote:

Yes

Alternate Id:

Required Date:

Available Date :

08/20/2024 09:05:53 AM

Info Contact:

Robert Johnson, robert.johnson@osp.oregon.gov, 971-304-5515

Bid Type:

OPEN

Informal Bid Flag:

Yes

Purchase Method:

Open Market

Estimated Total:

250000.0

Pre Bid Conference:

Bulletin Desc:

Oregon State Police hereby solicits quotes for an initial purchase of law enforcement vehicle storage, as well as to establish a long-term price agreement for up to six years/$250k whichever comes first. See Items and Questions sections for more information.

Ship-to Address:

HQ Fleet
3545 Trelstad AV SE
Salem, OR 97317
US
Email: OSP.GeneralServices@osp.oregon.gov
Phone: (503) 378-3720

Bill-to Address:

HQ Fiscal Services
3565 Trelstad AV SE
Salem, OR 97317
US
Email: OSPAccounting@osp.oregon.gov
Phone: (503) 378-3720

Print Format:

File Attachments:

Sample Price Agreement~13.pdf

Form Attachments:

Required Quote Attachments

Desired Attachment Name	Description

Discipline Type:

Supplies

Procurement Method:

Intermediate Procurement

Questions:

Question #	Print Sequence	Required	Question
1	1.0	Yes	Offeror must be registered in OregonBuys to be awarded a Price Agreement. Answer "Yes" to acknowledge.
2	2.0	Yes	A Price Agreement will be offered to the offeror whose quote will best serve the interests of the Agency in accordance with ORS 279B.070. The initial term will be two years, extendable to a max of six years. Answer "Yes" to acknowledge.
3	3.0	Yes	The Price Agreement will be substantially the same as the Sample Price Agreement attached to this Bid. Any exceptions taken to the terms may disqualify an offeror. Answer Yes to acknowledge.
4	4.0	Yes	Any brand listed in the specifications as "or equivalent" shall establish the minimum requirements for quality, utility, durability, function, purpose, etc. Other product brands may be offered that are equal to or better. What brand is being offered?
5	5.0	Yes	Agency shall determine, in its sole discretion, whether a product offered is "equivalent." Agency shall make its decision after the closing date. Answer "Yes" to acknowledge.
6	6.0	Yes	Agency reserves the right to request additional product information for products Agency is unfamiliar with. Samples/info must be sent within 3 days of request. Answer "Yes" to acknowledge.
7	7.0	Yes	An initial purchase as described on the Items tab is planned immediately upon award of the price agreement. The Price Agreement awarded will not guarantee an amount of purchases, but shall in no case exceed $250k over six years. Answer "Yes" to acknowledg
8	8.0	Yes	For Lines 1 - 4 on the Items tab, provide an estimated lead time for the initial purchase.
9	9.0	Yes	For Line 5, enter your proposed discount off MSRP (or other pricing method) for the brand being offered. Note that if the MSRP does not include freight charges, shipping fees may be charged at actual cost.
10	10.0	Yes	The proposed Price Agreement contains price adjustment language that allows an increase once per year starting in 2025. The intent is not to hold vendor to long-term pricing. Enter 'Yes' to acknowledge.

Amendments:

Amendment #	Amendment Date	Amendment Note
1	08/20/2024 10:24:09 AM	Fix Bulletin Description: six-year limit, not ten years. Header 1. Bulletin Desc changed from "Oregon State Police hereby solicits quotes for an initial purchase of law enforcement vehicle storage, as well as to establish a long-term price agreement for up to ten years/$250k whichever comes first. See Items and Questions sections for more information." to "Oregon State Police hereby solicits quotes for an initial purchase of law enforcement vehicle storage, as well as to establish a long-term price agreement for up to six years/$250k whichever comes first. See Items and Questions sections for more information.".
2	08/20/2024 10:45:16 AM	Attached missing Sample Price Agreement file. Attachment File Changes: Header 1. File 'Sample Price Agreement~13.pdf': File 'Sample Price Agreement~13.pdf' added .

Item Information

Item # 1: ( 065 - 85 )

Initial purchase of one TruckVault and TruckGlide combo for OSP Arson K9 vehicle 22MY Silverado 2500. Includes one of each of the following part #s (or equivalent): T-CHSILM2-20S-P5 (Silverado Pickup Magnum 2 Dwr 6' 8" Short Bed, Magnum Height, 2 Drawer, Vehicle Year: 2022, Bed Length: 6' 8", Exterior Carpet: Black, Interior Carpet: Black, Drawer Front(s) Black Composite, 2 Dwr Push Button Locks w/Key Override), M-TG1500X-7748 TruckGlide 1500lb Full Extension 77" x 48", M-TGINS-MAG TruckGlide Attachment 9 3/4" - 16" TruckGlide Mounted to TruckVault, P-401 Divider Package - 2) Long 2) Side to Side, Includes holders and screws. Equivalent brands may be offered; please attach details of any alternative product. For this item, please include an all-inclusive price, including any shipping costs to zip code 97317.

NIGP Code:

065-85
Tool Compartment Boxes, Trucks

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

1.0

KIT - Kit

Manufacturer:

Brand:

Model:

Make:

Packaging:

Item # 2: ( 065 - 85 )

Initial purchase of two TruckGlides for OSP MRT trucks. Includes the following part # and specs (or equivalent): M-TG2000X-9248 TruckGlide 2000lb Full Extension 92" x 48" (TruckVault Glide - 2,000lb Capacity, Full Extension). MOUNTING ONTO EXISTING T-FDFSEMO-17L-P5. Equivalent brands may be offered; please attach details of any alternative product. For this item, please include an all-inclusive price, including any shipping costs to zip code 97317.

NIGP Code:

065-85
Tool Compartment Boxes, Trucks

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

2.0

EA - Each

Manufacturer:

Brand:

Model:

Make:

Packaging:

Item # 3: ( 065 - 85 )

Initial purchase of one TruckGlide for an OSP MRT truck. Includes following part # and specs (or equivalent): M-TG1500X-7748 TruckGlide 1500lb Full Extension 77" x 48" (TruckVault Glide - 1,500lb Capacity, Full Extension). MOUNTING ONTO EXISTING T-FDFSEMO-17S-P5 Equivalent brands may be offered; please attach details of any alternative product. For this item, please include an all-inclusive price, including any shipping costs to zip code 97317.

NIGP Code:

065-85
Tool Compartment Boxes, Trucks

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

1.0

EA - Each

Manufacturer:

Brand:

Model:

Make:

Packaging:

Item # 4: ( 065 - 85 )

Initial purchase of three mounting attachments for above three TruckGlides for OSP MRT trucks. Includes the following part #s and specs (or equivalent): M-TGINS-MAG-CI TruckGlide Attachment 9 3/4" - 16" TruckGlide (Mounted to TruckVault - Customer Install) Equivalent brands may be offered; please attach details of any alternative product. For this item, please include an all-inclusive price, including any shipping costs to zip code 97317.

NIGP Code:

065-85
Tool Compartment Boxes, Trucks

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

3.0

EA - Each

Manufacturer:

Brand:

Model:

Make:

Packaging:

Item # 5: ( 065 - 85 )

In addition to the initial purchases above (lines 1 - 4) Agency wishes to enter into a price agreement for full line catalog of TruckVault or equivalent products. For an initial term of two years, not to exceed six years, price agreement will include the items above as well as any other items from the same manufacturer; including related parts, consumables, custom parts, as applicable. Do not submit pricing for this line - see Exhibit A of the Sample Price Agreement. The terms will be based on the attached Sample Price Agreement with a discount off MSRP. See the Questions tab to enter your offered percent discount.

NIGP Code:

065-85
Tool Compartment Boxes, Trucks

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

6.0

YR - Year

Manufacturer:

Brand:

Model:

Make:

Packaging: