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Bid Solicitation: S-25700-00012306
Header Information
Bid Number:
S-25700-00012306
Description:
RFQ - Service Contract for Janitorial Services in Warrenton, Oregon
Bid Opening Date:
12/19/2024 03:00:00 PM
Purchaser:
Robert Johnson
Organization:
Department of State Police
Department:
25703 - Gaming & Business Services
Location:
FACIL - HQ Facilities
Fiscal Year:
25
Type Code:
RQ - Request for Quote
Allow Electronic Quote:
Yes
Alternate Id:
Required Date:
Available Date :
12/12/2024 08:44:49 PM
Info Contact:
Robert Johnson, robert.johnson@osp.oregon.gov, 971-304-5515
Bid Type:
OPEN
Informal Bid Flag:
Yes
Purchase Method:
Open Market
Pre Bid Conference:
There is no on-site walkthrough for this opportunity. Please submit pricing in accordance with the information provided in the attached Sample Contract.
Bulletin Desc:
The State of Oregon, Department of State Police (OSP), hereby solicits quotes to provide janitorial services at the OSP Astoria Area Command, located at 2320 SE Dolphin Ave, Warrenton, OR 97146. See Items and Questions sections for additional details.
Ship-to Address:
OSP Astoria Area Command
2320 SE Dolphin AV
Warrenton, OR 97146
US
Email: OSPGeneralServices@osp.oregon.gov
Phone: (503) 861-0781
Bill-to Address:
HQ Fiscal Services
3565 Trelstad AV SE
Salem, OR 97317
US
Email: OSPAccounting@osp.oregon.gov
Phone: (503) 378-3720
Print Format:
File Attachments:
Sample Contract - Astoria Janitorial v2.pdf
Quote Summary~2.pdf
Form Attachments:
Required Quote Attachments
Desired Attachment Name
Description
Discipline Type:
Personal Services
Procurement Method:
Intermediate Procurement
Questions:
Question #
Print Sequence
Required
Question
Response
1
1.0
Yes
Agency wishes to enter into a contract for the services described in the attached Sample Contract, Exhibit A: Sample Services Contract. Initial term shall be two years, with renewal options up to ten years. Answer "Yes" to acknowledge.
2
2.0
Yes
A service contract, substantially in the form of the attached sample contract, will be offered to the offeror whose quote will best serve the interests of the Agency. Any exceptions taken to the terms may disqualify an offeror. Answer "Yes" to acknowledge
3
3.0
Yes
Best interest of the Agency will be determined in accordance with ORS 279B.070, taking into account price as well as considerations including, but not limited to, experience, expertise, and contractor responsibility. Answer "Yes" to acknowledge.
4
4.0
Yes
Agency reserves the right to request additional information or on-site/virtual interview prior to award decision. Offeror agrees to provide additional information and/or schedule an interview within 3 days of request. Answer "Yes" to acknowledge
5
5.0
Yes
If Agency and selected Offeror is unable to negotiate mutually acceptable terms and conditions within a reasonable time period, Agency may stop negotiations and proceed with the second best Offeror, and so on. Answer 'Yes' to acknowledge.
6
6.0
Yes
Answer "Yes" to confirm that you've entered pricing on the Items tab, including monthly price, annual carpet cleaning service, and hourly rate for exceptional services.
7
7.0
Yes
Please list three companies/agencies that you provide similar services to.
8
8.0
Yes
Please include (or attach) some basic information about your company, experience, and ability to provide the services.
9
9.0
Yes
Please note that the desired start date for services is January 1, 2025. Please provide when your firm is available to start, if awarded.
Amendments:
Amendment #
Amendment Date
Amendment Note
1
12/13/2024 02:55:38 PM
Uploaded corrected Sample Contract; clarifies services are requested to start after the first of the year. Fixed some typos in Questions 8 and 9. Attachment File Changes: Header 1. File 'Sample Contract - Astoria Janitorial~1.pdf': File 'Sample Contract - Astoria Janitorial~1.pdf' deleted . 2. File 'Sample Contract - Astoria Janitorial v2.pdf': File 'Sample Contract - Astoria Janitorial v2.pdf' added .
2
12/19/2024 08:17:00 PM
Quote Summary attached. This is not a notice of award! Attachment File Changes: Header 1. File 'Quote Summary~2.pdf': File 'Quote Summary~2.pdf' added .
Item Information
Item # 1: ( 910 - 39 )
Enter monthly rate for services from January 2025 through December 2026, including all services found in Exhibit A, except annual extraction carpet cleaning.
NIGP Code:
910-39
Janitorial and Custodial Services
Qty
Unit Cost
UOM
Total Discount Amt.
Total Cost
24.0
MONTH - Month
Manufacturer:
Brand:
Model:
Make:
Packaging:
Item # 2: ( 910 - 39 )
Enter hourly rate for Exceptional Services as requested for 2025-2026.
NIGP Code:
910-39
Janitorial and Custodial Services
Qty
Unit Cost
UOM
Total Discount Amt.
Total Cost
1.0
HR - Hour
Manufacturer:
Brand:
Model:
Make:
Packaging:
Item # 3: ( 910 - 39 )
Enter price for extraction Carpet Cleaning (Annual Service) for years 2025 & 2026.
NIGP Code:
910-39
Janitorial and Custodial Services
Qty
Unit Cost
UOM
Total Discount Amt.
Total Cost
2.0
YR - Year
Manufacturer:
Brand:
Model:
Make:
Packaging:
Item # 4: ( 910 - 39 )
Reimbursable Consumables at Contractor's cost, per Exhibit A-1, Section 4. Includes toilet tissue, paper towels, hand soap, waste can liners, deodorizers, and toilet seat covers. Upon written request by the Agency, additional items may be purchased by the Contractor and billed to Agency.
NIGP Code:
910-39
Janitorial and Custodial Services
Qty
Unit Cost
UOM
Total Discount Amt.
Total Cost
1.0
EA - Each
Manufacturer:
Brand:
Model:
Make:
Packaging:
Quote #
Description
Date Last Modified
Status