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Bid Solicitation: S-25700-00012932
Header Information
Bid Number:
S-25700-00012932
Description:
RFQ - Service Contract for Janitorial Services in Madras, Oregon
Bid Opening Date:
03/07/2025 12:30:00 PM
Purchaser:
Brittany Baker
Organization:
Department of State Police
Department:
25702 - Field Operations
Location:
MADRS - OSP Madras Worksite
Fiscal Year:
25
Type Code:
RQ - Request for Quote
Allow Electronic Quote:
Yes
Alternate Id:
Required Date:
02/25/2025
Available Date :
03/03/2025 06:48:50 AM
Info Contact:
Bid Type:
OPEN
Informal Bid Flag:
Yes
Purchase Method:
Blanket
Begin Date:
02/26/2025
End Date:
03/04/2025
Pre Bid Conference:
There is no on-site walkthrough for this opportunity. Please submit pricing in accordance with the information provided in the attached Sample Contract.
Bulletin Desc:
The State of Oregon, Department of State Police (OSP), hereby solicits quotes to provide janitorial services at the OSP Madras Area Command, located at 1713 Highway 97 Madras, OR 97741. See Items and Questions sections for additional details
Ship-to Address:
OSP Madras Worksite
1713 Highway 97
Madras, OR 97741
US
Email: OSPGeneralServices@osp.oregon.gov
Phone: (541) 475-6573
Bill-to Address:
HQ Fiscal Services
3565 Trelstad AV SE
Salem, OR 97317
US
Email: OSPAccounting@osp.oregon.gov
Phone: (503) 378-3720
Print Format:
File Attachments:
Sample Contract - Madras Janitorial ~1.pdf
Form Attachments:
Required Quote Attachments
Desired Attachment Name
Description
Discipline Type:
Trade Services
Procurement Method:
Intermediate Procurement
Questions:
Question #
Print Sequence
Required
Question
Response
1
1.0
Yes
Agency wishes to enter into a contract for the services described in the attached Sample Contract, Exhibit A: Sample Services Contract. Initial term shall be five years, with renewal options up to ten years. Answer "Yes" to acknowledge.
2
2.0
Yes
A service contract, substantially in the form of the attached sample contract, will be offered to the offeror whose quote will best serve the interests of the Agency. Any exceptions taken to the terms may disqualify an offeror. Answer "Yes" to acknowledge
3
3.0
Yes
Best interest of the Agency will be determined in accordance with ORS 279B.070, taking into account price as well as considerations including, but not limited to, experience, expertise, and contractor responsibility. Answer "Yes" to acknowledge.
4
4.0
Yes
Agency reserves the right to request additional information or on-site/virtual interview prior to award decision. Offeror agrees to provide additional information and/or schedule an interview within 3 days of request. Answer "Yes" to acknowledge
5
5.0
Yes
If Agency and selected Offeror is unable to negotiate mutually acceptable terms and conditions within a reasonable time period, Agency may stop negotiations and proceed with the second best Offeror, and so on. Answer 'Yes' to acknowledge.
6
6.0
Yes
Answer "Yes" to confirm that you've entered pricing on the Items tab, including monthly price and hourly rate for exceptional services.
7
7.0
Yes
Please list three companies/agencies that you provide similar services to.
8
8.0
Yes
Please include (or attach) some basic information about your company, experience, and ability to provide the services.
9
9.0
Yes
Please note that the desired start date for services is May 1, 2025. Please provide when your firm is available to start, if awarded.
10
10.0
Yes
Please note that the initial term of the contract is for five years and the per Section 4 of the Sample Contract, price adjustment may be requested at anytime. Answer 'Yes' to acknowledge.
11
11.0
Yes
If applicable, please provide your Janitorial Labor Contractor permit #, as required by BOLI (https://www.oregon.gov/boli/employers/Pages/property-services-janitorial-labor-contractors.aspx).
Amendments:
Amendment #
Amendment Date
Amendment Note
1
03/03/2025 06:50:16 AM
Header 1. Bid Opening Date changed from "03/03/2025 02:00:00 PM" to "03/06/2025 12:00:00 PM".
2
03/04/2025 01:29:02 PM
Update the Definition of terms in Exhibit A and extended the bid to 3/7/25. Header 1. Bid Opening Date changed from "03/06/2025 12:00:00 PM" to "03/07/2025 12:30:00 PM". Update the Definition of terms in Exhibit A and extended the bid to 3/7/25. Attachment File Changes: Header 1. File 'Sample Contract - Madras Janitorial .pdf': File 'Sample Contract - Madras Janitorial .pdf' deleted . 2. File 'Sample Contract - Madras Janitorial ~1.pdf': File 'Sample Contract - Madras Janitorial ~1.pdf' added .
Item Information
Item # 1: ( 910 - 39 )
Enter monthly rate for services from May 2025 through May 2030, including all services found in Exhibit A, Section 2.
NIGP Code:
910-39
Janitorial and Custodial Services
Qty
Unit Cost
UOM
Total Discount Amt.
Total Cost
24.0
MONTH - Month
Manufacturer:
Brand:
Model:
Make:
Packaging:
Item # 2: ( 910 - 39 )
Enter hourly rate for Exceptional Services as requested for 2025-2030.
NIGP Code:
910-39
Janitorial and Custodial Services
Qty
Unit Cost
UOM
Total Discount Amt.
Total Cost
1.0
HOUR/HOUR - Hour(s)
Manufacturer:
Brand:
Model:
Make:
Packaging:
Item # 4: ( 910 - 39 )
Enter price for window Cleaning (As requested) for years 2025 - 2030.
NIGP Code:
910-39
Janitorial and Custodial Services
Qty
Unit Cost
UOM
Total Discount Amt.
Total Cost
1.0
EA - Each
Manufacturer:
Brand:
Model:
Make:
Packaging:
Item # 5: ( 910 - 39 )
Reimbursable Consumables at Contractor's cost, per Exhibit A-1, Section 4. Includes toilet tissue, paper towels, hand soap, waste can liners, deodorizers, and toilet seat covers. Upon written request by the Agency, additional items may be purchased by the Contractor and billed to Agency.
NIGP Code:
910-39
Janitorial and Custodial Services
Qty
Unit Cost
UOM
Total Discount Amt.
Total Cost
1.0
EA - Each
Manufacturer:
Brand:
Model:
Make:
Packaging:
Quote #
Description
Date Last Modified
Status