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Bid Solicitation: S-25700-00014081
Header Information
Bid Number:
S-25700-00014081
Description:
RFQ- Service Agreement for Landscaping Maintenance services- Central Point
Bid Opening Date:
08/05/2025 01:00:00 PM
Purchaser:
Rachel Kittson
Organization:
Department of State Police
Department:
25703 - Gaming & Business Services
Location:
FACIL - HQ Facilities
Fiscal Year:
25
Type Code:
RQ - Request for Quote
Allow Electronic Quote:
Yes
Alternate Id:
Required Date:
Available Date :
07/03/2025 11:00:00 AM
Info Contact:
Rachel Kittson 971-372-4634 rachel.kittson@osp.oregon.gov
Bid Type:
OPEN
Informal Bid Flag:
Yes
Purchase Method:
Blanket
Begin Date:
09/01/2025
End Date:
08/31/2030
Pre Bid Conference:
Bulletin Desc:
The Oregon State Police is requesting quotes from legally licensed and bonded landscape and maintenance companies, for the Central Point command. This solicitation is seeking Maintenance and upkeep services for the landscape, not installation. See Attachments and question sections for more details.
Ship-to Address:
OSP Central Point Area Command
4500 Rogue Valley HWY
Central Point, OR 97502
US
Email: OSPGeneralServices@osp.oregon.gov
Phone: (541) 776-6236
Bill-to Address:
HQ Fiscal Services
3565 Trelstad AV SE
Salem, OR 97317
US
Email: OSPAccounting@osp.oregon.gov
Phone: (503) 378-3720
Print Format:
File Attachments:
CPO Landscape Plan .pdf
CPO Plants .pdf
Bid S-25700-00014081 Pricing sheet.pdf
Form Attachments:
Required Quote Attachments
Desired Attachment Name
Description
Discipline Type:
Trade Services
Procurement Method:
Intermediate Procurement
Questions:
Question #
Print Sequence
Required
Question
Response
20
1.0
Yes
Please submit your bid VIA "Bid S-25700-00014081 Pricing sheet", found in attachments. Answer "Yes" to acknowledge.
3
3.0
Yes
Must be legally licensed, bonded, insured in accordance with the Oregon Landscaping Contractors Board ORS671.510-ORS 671.760. Please provide license numbers for verification.
4
4.0
Yes
Contractor is required to provide their own tools and PPE for all required tasks. Answer "yes" to acknowledge.
5
5.0
Yes
Each employee of the Contractor will need to be CJIS certified before being allowed to access OSP premises and be authorized to perform any Services under contract. Answer "Yes" to acknowledge.
7
7.0
Yes
How many years has your company provided landscaping maintenance services?
8
8.0
Yes
Please provide examples of Clients/Agencies that you have performed similar services for, in the last 24 months?
9
9.0
Yes
How do you handle emergency situations such as storm damage or irrigation system failure?
10
10.0
Yes
Do you have technicians on call for after hour emergencies surrounding irrigation or sprinkler systems?
11
11.0
Yes
What pest control methods and chemicals do you use, and how do you ensure safety for people, pets, and the environment?
12
12.0
Yes
Have you had any OSHA violations or safety-related incidents in the past five years? If yes, please explain.
13
13.0
Yes
Walk through of the site will not be available since this location is still under construction. Floor plan/Site maps are included in the attachments. Answer "yes" to acknowledge.
14
14.0
Yes
Supplier must be registered in OregonBuys to be awarded a contract. Answer "yes" to acknowledge.
15
15.0
Yes
A purchase order contract will be offered to the offeror/s whose quote will best serve the interests of the Agency in accordance with ORS 279B.070. Answer "Yes" to acknowledge.
17
17.0
Yes
Agency's ability to award contract is subject to Agency review and approval of contractor's standard terms and conditions. Agency may require changes and/or additional terms and conditions to be included in the contract. Answer "Yes" to acknowledge.
18
18.0
Yes
Please attach a copy of your firm's standard contract/terms and conditions, if applicable. Answer "Yes" to confirm this has been attached on the Attachments tab of your quote. Answer no if your firm doesn't have standard contract language.
19
19.0
Yes
Please attach a quote for services listed in the items section, on a monthly basis. Answer "Yes" to confirm this has been attached.
Amendments:
Amendment #
Amendment Date
Amendment Note
1
07/25/2025 01:48:12 PM
Header 1. Bid Opening Date changed from "07/25/2025 01:00:00 PM" to "08/05/2025 01:00:00 PM". Extended bid due to initial confusion on services requested. 2. Bulletin Desc changed from "The Oregon State Police is requesting quotes from legally licensed and bonded landscape and maintenance companies, for the Central Point command. See items and question sections for more details." to "The Oregon State Police is requesting quotes from legally licensed and bonded landscape and maintenance companies, for the Central Point command. This solicitation is seeking Maintenance and upkeep services for the landscape, not installation. See Attachments and question sections for more details.". Clarified solicited items 3. Description changed from "RFQ- Service Agreement for Landscaping Services- Central Point" to "RFQ- Service Agreement for Landscaping Maintenance services- Central Point". Clarification that this is for Maintenance and upkeep, not landscape install. Attachment File Changes: Header 1. File 'Bid S-25700-00014081 Pricing sheet.pdf': File 'Bid S-25700-00014081 Pricing sheet.pdf' added . Required Attachment Changes: Description changed from Quote for services listed on the items tab to Complete your bid utilizing the "Bid S-25700-00014081 Pricing Sheet" found in attachments.
Item Information
1-5 of 12
1
2
3
Item # 1: ( 988 - 52 )
Bed Maintenance: Weekly maintenance for planting beds to be weed free and appear neat and clean. Remove all spent flower heads from plants as needed. Trim back any plants along building, leaving 12" space from building to plants. Blueprints w/dimensions are included in the attachments titled "CPO Landscape Plan and CPO Plants".
NIGP Code:
988-52
Landscaping, Including Design, Fertilizing, Planting, etc., Not Grounds Maintenance or Tree Trimming Services
Qty
Unit Cost
UOM
Total Discount Amt.
Total Cost
1.0
EA - Each
Item Canceled
Manufacturer:
Brand:
Model:
Make:
Packaging:
Item # 2: ( 988 - 52 )
Lawn Care: Weekly maintenance/trimming as needed to maintain 2-2 1/2 inches. Edges will be completed monthly on all sidewalks and planting beds. All lawns will be weed free. Blueprints w/dimensions are included in the attachments titled "CPO Landscape Plan and CPO Plants".
NIGP Code:
988-52
Landscaping, Including Design, Fertilizing, Planting, etc., Not Grounds Maintenance or Tree Trimming Services
Qty
Unit Cost
UOM
Total Discount Amt.
Total Cost
1.0
EA - Each
Item Canceled
Manufacturer:
Brand:
Model:
Make:
Packaging:
Item # 3: ( 988 - 52 )
Pruning: Twice per year prune all ground covers, shrubs and trees per requirements and proper growth, development and traffic control. All plants around building need to maintain a 12in distance from the building. Ensure fence line is clear of blackberry bushes. Blueprints w/dimensions are included in the attachments titled "CPO Landscape Plan and CPO Plants".
NIGP Code:
988-52
Landscaping, Including Design, Fertilizing, Planting, etc., Not Grounds Maintenance or Tree Trimming Services
Qty
Unit Cost
UOM
Total Discount Amt.
Total Cost
1.0
EA - Each
Item Canceled
Manufacturer:
Brand:
Model:
Make:
Packaging:
Item # 4: ( 988 - 52 )
Leaf Removal: Remove and clear leaves weekly from all landscape, lawn, sidewalks, curbs and parking lots. Blueprints w/dimensions are included in the attachments titled "CPO Landscape Plan and CPO Plants".
NIGP Code:
988-52
Landscaping, Including Design, Fertilizing, Planting, etc., Not Grounds Maintenance or Tree Trimming Services
Qty
Unit Cost
UOM
Total Discount Amt.
Total Cost
1.0
EA - Each
Item Canceled
Manufacturer:
Brand:
Model:
Make:
Packaging:
Item # 5: ( 988 - 52 )
Fertilization: Once per year per species requirements, all shrubs, trees, lawns and ground cover. Blueprints w/dimensions are included in the attachments titled "CPO Landscape Plan and CPO Plants".
NIGP Code:
988-52
Landscaping, Including Design, Fertilizing, Planting, etc., Not Grounds Maintenance or Tree Trimming Services
Qty
Unit Cost
UOM
Total Discount Amt.
Total Cost
1.0
EA - Each
Item Canceled
Manufacturer:
Brand:
Model:
Make:
Packaging:
1-5 of 12
1
2
3
Quote #
Description
Date Last Modified
Status