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Bid Solicitation: S-26000-00009001
Header Information
Bid Number:
S-26000-00009001
Description:
RFQ - One time design, production and install of graphics for three trailers
Bid Opening Date:
02/01/2024 03:00:00 PM
Purchaser:
Robert Johnson
Organization:
Department of the State Fire Marshal
Department:
ERD - Emergency Response Division
Location:
ERIMT - Special Ops - IMT Program
Fiscal Year:
25
Type Code:
RQ - Request for Quote
Allow Electronic Quote:
Yes
Alternate Id:
Required Date:
Available Date :
01/29/2024 04:32:14 PM
Info Contact:
Robert Johnson, robert.johnson@osfm.oregon.gov, 971-707-1890
Bid Type:
OPEN
Informal Bid Flag:
Yes
Purchase Method:
Open Market
Pre Bid Conference:
Bulletin Desc:
OSFM seeks deisgn, production and install of graphics for three trailers. This includes striping, text and agency provided logo artwork. Enter pricing on the Items tab, and submit answers to mandatory questions on the Questions tab.
Ship-to Address:
Oregon State Fire Marshal
3991 Fairview Industrial Dr SE
Salem, OR 97302
US
Email: SeePOContact@E-mail.com
Phone: (111) 111-1111
Bill-to Address:
Oregon State Fire Marshal - Accounts Payable
3991 Fairview Industrial Dr SE
Salem, OR 97302
US
Email: osfm.accounting@osfm.oregon.gov
Phone: (111) 111-1111
Print Format:
File Attachments:
OSFM Terms and Conditions for Services
Form Attachments:
Required Quote Attachments
Desired Attachment Name
Description
Discipline Type:
Personal Services
Procurement Method:
Intermediate Procurement
Questions:
Question #
Print Sequence
Required
Question
Response
1
1.0
Yes
Answer "Yes" to confirm pricing has been entered on the Items tab. In addition, vendor may attach their own quote form if desired.
2
2.0
Yes
A purchase order will be offered to the offeror/s whose quote will best serve the interests of the Agency in accordance with ORS 279B.070. Answer "Yes" to acknowledge.
3
3.0
Yes
Agency will take into account price as well as considerations including, but not limited to, experience, expertise, product functionality, suitability for a particular purpose and contractor responsibility under ORS 279B.110. Answer "Yes" to acknowledge.
4
4.0
Yes
Purchase order will include the OSFM Terms and Conditions for Services attached; no other terms will apply unless agreed to in writing. Answer "Yes" to acknowledge.
5
5.0
Yes
Any brand listed in the specifications as "or equivalent" shall establish the minimum requirements for quality, utility, durability, function, purpose, etc. Other brands may be offered that are equal to or better. Please list the materials to be used.
6
6.0
Yes
Agency shall determine, in its sole discretion, whether a product offered is "equivalent." Agency shall make its decision after the closing date. Answer "Yes" to acknowledge.
7
7.0
Yes
What is the lead time your company is able to commit to for this project? Contractor will not be liable for delays caused by agency.
8
8.0
Yes
Please briefly describe or attach information about your firm's experience and capability to design, produce, and install these graphics.
Amendments:
Amendment #
Amendment Date
Amendment Note
1
01/30/2024 04:06:29 PM
Corrected size for line 3. Should be approximately 36x8", not 65x7". Item 3 1. Description changed from "Design and produce text graphics for front of three trailers. Material must be 3M Scotchlite 280 or equivalent/better. Pricing is per side (quantity six total). Awarded vendor will be provided the necessary details and the opportunity to measure and see other vehicles to ensure consistent design. Approximate size of text for each trailer is 65" wide by 7" tall. Text will be as follows, in a size and font that is consistent with other Agency vehicles: Logistics 1, Logistics 2, Logistics 3. Final design subject to agency approval prior to production." to "Design and produce text graphics for front of three trailers. Material must be 3M Scotchlite 280 or equivalent/better. Pricing is per side (quantity six total). Awarded vendor will be provided the necessary details and the opportunity to measure and see other vehicles to ensure consistent design. Approximate size of text for each trailer is 36" wide by 8" tall. Text will be as follows, in a size and font that is consistent with other Agency vehicles: Logistics 1, Logistics 2, Logistics 3. Final design subject to agency approval prior to production.".
Item Information
Item # 1: ( 962 - 79 )
Design and produce striping for both sides of three trailers, in red and black vinyl. Material must be 3M Scotchlite 280 or equivalent/better. Pricing is per side (quantity six total). Awarded vendor will be provided the necessary details and the opportunity to measure and see other vehicles to ensure consistent design. Approximate size of striping needed for each side of trailer is 230" wide by 15" tall. Final design subject to agency approval prior to production.
NIGP Code:
962-79
Sign Making Services
Qty
Unit Cost
UOM
Total Discount Amt.
Total Cost
6.0
EA - Each
Manufacturer:
Brand:
Model:
Make:
Packaging:
Item # 2: ( 962 - 79 )
Design and produce logo graphic for front and on man door of three trailers. Material must be 3M Scotchlite Reflective Graphic Film Series 5100 or equivalent/better, with 3M Scotchcal Gloss Overlaminate 8518 or equivalent/better. Pricing is per logo (quantity six total). Awarded vendor will be provided the necessary details and the opportunity to measure and see other vehicles to ensure consistent design. Approximate size of logo will be 17" circle, using agency-provided vector artwork. Final design subject to agency approval prior to production.
NIGP Code:
962-79
Sign Making Services
Qty
Unit Cost
UOM
Total Discount Amt.
Total Cost
6.0
EA - Each
Manufacturer:
Brand:
Model:
Make:
Packaging:
Item # 3: ( 962 - 79 )
Design and produce text graphics for front of three trailers. Material must be 3M Scotchlite 280 or equivalent/better. Pricing is per side (quantity six total). Awarded vendor will be provided the necessary details and the opportunity to measure and see other vehicles to ensure consistent design. Approximate size of text for each trailer is 36" wide by 8" tall. Text will be as follows, in a size and font that is consistent with other Agency vehicles: Logistics 1, Logistics 2, Logistics 3. Final design subject to agency approval prior to production.
NIGP Code:
962-79
Sign Making Services
Qty
Unit Cost
UOM
Total Discount Amt.
Total Cost
3.0
EA - Each
Manufacturer:
Brand:
Model:
Make:
Packaging:
Item # 4: ( 962 - 79 )
Installation for above graphics at agency location in Salem, OR. All inclusive lump sum price to include all costs, including, but not limited to, labor, materials, and travel costs.
NIGP Code:
962-79
Sign Making Services
Qty
Unit Cost
UOM
Total Discount Amt.
Total Cost
3.0
EA - Each
Manufacturer:
Brand:
Model:
Make:
Packaging:
Quote #
Description
Date Last Modified
Status