Bid Solicitation: S-73000-00013577

Header Information

Bid Number:

S-73000-00013577

Description:

RFCQ - ESB ODOT Garrett Building Conference Room A/B Tech Upgrade

Bid Opening Date:

04/23/2025 02:30:00 PM

Purchaser:

Chelle Stegner

Organization:

Department of Transportation

Department:

7304610 - Facilities

Location:

0924 - Facilities Const

Fiscal Year:

Allow Electronic Quote:

Yes

Alternate Id:

Required Date:

Available Date :

04/15/2025 12:55:58 PM

Info Contact:

Chelle Stegner; michelle.stegner@odot.oregon.gov 503-930-6961

Bid Type:

OPEN

Informal Bid Flag:

Purchase Method:

Open Market

Pre Bid Conference:

There will a Mandatory Pre-Quote Conference, attendance is required: Date and Time: April 17, 2025 at 9:00 am. Location: The Garrett Building, 123 NW Flanders St. Portland, OR 97209 Arrive in the Lobby to be directed to the conference room.

Bulletin Desc:

The Oregon Department of Transportation is seeking one (1) certified ESB contractor to: Purchase, install, and test laser projector, LED TV, cameras, presentation and vocal systems, microphones, charging stations, mounts, cabling, electrical, and cable management items needed to run the system equipment along with required permits for functional use of conference room A/B at ODOT Garrett Building. Conference rooms are noted as meeting rooms 109A and 109B in project drawings.

Ship-to Address:

Facilities Services
3700 SW 92nd Ave
Portland, OR 97266
US
Email: odotfacbranchinvoices@odot.oregon.gov
Phone: (503) 986-5777

Bill-to Address:

Facilities Services
3700 SW 92nd Ave
Portland, OR 97266
US
Email: odotfacbranchinvoices@odot.oregon.gov
Phone: (503) 986-5777

Print Format:

Bid Print New

File Attachments:

00013577 RFCQ Attachments Garrett Building Conference Room Upgrade.pdf
00013577 Pre Quote Sign In Sheet.pdf
00013577 RFCQ Addendum 1.pdf
00013577 RFCQ Garrett Building Conference Room Upgrade REVISED.pdf
00013577 Exhibit 1 - Tech Specs Revised.pdf
00013577 Exhibit 2-Plans Revised.pdf
00013577 Preliminary Bid Results.xlsx

Form Attachments:

Required Quote Attachments

Desired Attachment Name	Description

Discipline Type:

Trade Services

Procurement Method:

Intermediate Procurement

Questions:

Question #	Print Sequence	Required	Question
1	1.0	Yes	Are you certified through COBID as an ESB firm? If you answer NO, we can't consider your bid for award.
2	2.0	Yes	Did you answer YES when prompted to accept ODOT's terms and conditions? If you say NO, or accept with conditions, we can't consider your bid for award.
3	3.0	Yes	Did you upload all attachments required in the RFCQ?
4	4.0	Yes	Did you review the insurance requirements?
5	5.0	Yes	Did you enter a price for the bid item on the Items tab in OregonBuys?
6	6.0	Yes	Did you attend the Mandatory Pre-Bid Walkthrough?

Amendments:

Amendment #	Amendment Date	Amendment Note
1	04/17/2025 12:10:00 PM	Uploaded Pre-Quote Conference Sign in Sheet to Attachments Tab. Attachment File Changes: Header 1. File '00013577 Pre Quote Sign In Sheet.pdf': File '00013577 Pre Quote Sign In Sheet.pdf' added .
2	04/18/2025 11:47:37 AM	Addendum No. 1 Removed the following documents from the Attachments folder: RFCQ Garrett Building Conference Room Upgrade, Exhibit 1, and Exhibit 2 and replaced each with updated "Revised" documents. Please see ï¿½??Revisedï¿½?? attachments and attachment 00013577 RFCQ Addendum 1.pdf. Attachment File Changes: Header 1. File '00013577 RFCQ Garrett Building Conference Room Upgrade.pdf': File '00013577 RFCQ Garrett Building Conference Room Upgrade.pdf' deleted . 2. File '00013577 Exhibit 1 - Tech Specs.pdf': File '00013577 Exhibit 1 - Tech Specs.pdf' deleted . 3. File '00013577 Exhibit 2 - Plans.pdf': File '00013577 Exhibit 2 - Plans.pdf' deleted . 4. File '00013577 RFCQ Addendum 1.pdf': File '00013577 RFCQ Addendum 1.pdf' added . 5. File '00013577 RFCQ Garrett Building Conference Room Upgrade REVISED.pdf': File '00013577 RFCQ Garrett Building Conference Room Upgrade REVISED.pdf' added . 6. File '00013577 Exhibit 1 - Tech Specs Revised.pdf': File '00013577 Exhibit 1 - Tech Specs Revised.pdf' added . 7. File '00013577 Exhibit 2-Plans Revised.pdf': File '00013577 Exhibit 2-Plans Revised.pdf' added .
3	04/23/2025 03:15:33 PM	Uploaded Preliminary results in the attachments folder. ODOT is reviewing for award recommendation. Attachment File Changes: Header 1. File '00013577 Preliminary Bid Results.xlsx': File '00013577 Preliminary Bid Results.xlsx' added .
4	04/23/2025 03:57:29 PM	ODOT intends to award a Contract to the low bidder, Nexus Electrical Group, LLC. There is no protest period for this project.

Item Information

Item # 1: ( 840 - 56 )

All materials, labor, tools, and misc. equipment as needed to complete work for the ODOT Garrett Building Conference Room A/B Tech Upgrade as per Plans and Technical Specifications.

NIGP Code:

840-56
Teleconference Systems, Audio/Video, Including Video on Demand Systems

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

1.0

LUMP SUM - Lump Sum

Manufacturer:

Brand:

Model:

Make:

Packaging: