Bid Solicitation: S-10000-00007929

Header Information

Bid Number:

S-10000-00007929

Description:

Request for Applications for On-Call Feeding and Bottled Water Delivery Service

Bid Opening Date:

06/30/2025 03:00:00 PM

Purchaser:

Coral Ford

Organization:

Oregon Department of Human Services

Department:

10030 - ODHS Director's Office

Location:

00105 - Office of Resilience & Emergency Management

Fiscal Year:

Allow Electronic Quote:

Yes

Alternate Id:

Required Date:

Available Date :

08/13/2023 12:00:00 PM

Info Contact:

Bid Type:

OPEN

Informal Bid Flag:

Yes

Purchase Method:

Open Market

Pre Bid Conference:

Agency will conduct an optional attendance Pre-Application Information Meeting for potential Applicants via a Microsoft Teams Meeting on October 11, 2023 at 11:00 A.M. The Microsoft Teams meeting link is located in the attached RFA document.

Bulletin Desc:

Agency is seeking Applications from qualified Applicants to provide and deliver Meals, Food Boxes, Bottled Water, and Meal Cards-Vouchers on an on call basis to Agency?s Clients throughout the State of Oregon who have been affected by a declared emergency or disaster event, extreme weather incident, or other incidents that are not technically classified as an emergency or disaster but those for which Agency is responsible to provide mass care support services for during an incident.

Ship-to Address:

Office of Resilience & Emergency Management
6035 NE 78th Ct Ste 200
Portland, OR 97218
US
Email: noemail@oregonbuys.gov
Phone: (000) 000-0000

Bill-to Address:

Office of Resilience & Emergency Management
6035 NE 78th Ct Ste 200
Portland, OR 97218
US
Email: noemail@oregonbuys.gov
Phone: (000) 000-0000

Print Format:

File Attachments:

S-10000-00007929 RFA Final~1.pdf
S-10000-00007929 Att A - Sample Price Agreement~1.pdf
S-10000-00007929 Att B - Applicant Info-Cert~1.pdf
S-10000-00007929 Att C - Applicant Questionnaire and Service Selection~1.pdf
S-10000-00007929 Att D - COBID Outreach Plan~1.pdf
S-10000-00007929 Att E - Responsibility Inquiry~1.pdf
S-10000-00007929 Addendum 1 Final~2.pdf

Form Attachments:

Required Quote Attachments

Desired Attachment Name	Description

Discipline Type:

Personal Services

Procurement Method:

Competitive Sealed Bid

Amendments:

Amendment #	Amendment Date	Amendment Note
1	12/20/2023 02:32:46 PM	To update the RFA Sole Point of Contact. To add a Pre-Application Meeting for January 22, 2024 at 1pm. To clarify that this is not a competitive bid process where applicants are competing against each other. Header 1. Purchaser changed from "OR0220505" to "OR0192634". Attachment File Changes: Header 1. File 'S-10000-00007929 Addendum 1 Final~2.pdf': File 'S-10000-00007929 Addendum 1 Final~2.pdf' added .

Item Information

1-5 of 11

Item # 1:

This RFA includes multiple On-Call Feeding and Bottled Water Delivery Service options Applicants may choose to provide, options include large scale, small scale, and/or onsite meal preparation and delivery, delivery of Food Boxes, reloadable Meal Cards/Vouchers, and delivery of Bottled Water. Applicants may select to provide just one option or multiple options if they have the capability to do so. Agency anticipates the award of multiple Price Agreements from this RFA. The initial term of any Price Agreement awarded is anticipated to be through June 30, 2025. Agency reserves the right to extend, via a written amendment, the term of any awarded Price Agreement up to a maximum agreement term of seven (7) years without further solicitation. Agency does not guarantee to successful Applicants, Contractor upon award of a Price Agreement, that a minimum or maximum amount of Services will be ordered by Agency under any awarded Price Agreement and Services Request Order.

Qty	Unit Cost	UOM	Total Discount Amt.	Total Cost
This item is narrative

Item # 2: ( 952 - 30 )

Feeding Delivery Service - Prepared and Delivered Meals or Food Boxes Applicants must list their unit cost in Attachment C

NIGP Code:

952-30
Delivered Meals

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

1.0

EA - Each

Manufacturer:

Brand:

Model:

Make:

Packaging:

Item # 3: ( 917 - 36 )

Feeding Delivery Service - Prepared and Delivered Meals or Food Boxes Applicants must list their unit cost in Attachment C

NIGP Code:

917-36
Contracted Services, Travel, Meals

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

1.0

EA - Each

Manufacturer:

Brand:

Model:

Make:

Packaging:

Item # 4: ( 393 - 06 )

Feeding Delivery Service - Prepared and Delivered Meals or Food Boxes Applicants must list their unit cost in Attachment C

NIGP Code:

393-06
Combination Meals, Shelf Stable, Including Ready to Eat Prepared Meals (MRE)

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

1.0

EA - Each

Manufacturer:

Brand:

Model:

Make:

Packaging:

Item # 5: ( 393 - 00 )

Feeding Delivery Service - Prepared and Delivered Meals or Food Boxes Applicants must list their unit cost in Attachment C

NIGP Code:

393-00
FOODS: STAPLE GROCERY AND GROCER'S MISCELLANEOUS ITEMS

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

1.0

EA - Each

Manufacturer:

Brand:

Model:

Make:

Packaging:

1-5 of 11