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Bid Solicitation: S-12300-00009416
Header Information
Bid Number:
S-12300-00009416
Description:
Economic Development Management System
Bid Opening Date:
04/09/2024 01:00:00 PM
Purchaser:
Erin Smith
Organization:
Oregon Business Development Department (DBA Business Oregon)
Department:
12300 - Oregon Business Development Department (DBA Business Oregon)
Location:
12300 - Oregon Business Development Department (DBA Business Oregon)
Fiscal Year:
25
Allow Electronic Quote:
Yes
Alternate Id:
Required Date:
Available Date :
02/09/2024 01:00:00 PM
Info Contact:
Bid Type:
OPEN
Informal Bid Flag:
No
Purchase Method:
Open Market
Pre Bid Conference:
A pre-proposal conference is scheduled for February 28, 2024 at 10:30 AM. Please refer to the RFP document for information on how to attend the conference.
Bulletin Desc:
Business Oregon seeks up to five qualified and eligible contractors to implement Software as a Service (SaaS) solutions serving as a System of Record that allows Business Oregon to manage its programs and services, manage related customer and business data, and provide a secure a portal for Oregonians to access Agency services. The overall solution will comprise integrated SaaS components with some existing software to create a comprehensive Economic Development Management System (EDMS).
Ship-to Address:
Business Oregon
775 Summer Street NE
Suite 200
Salem, OR 97301
US
Email: BIZ.PRAC@oregon.gov
Phone: (503)586-8928
Bill-to Address:
Fiscal Department
775 Summer Street NE
Suite 200
Salem, OR 97301
US
Email: OBDD.fiscal.svcs@biz.oregon.gov
Phone: (503)986-0123
Print Format:
File Attachments:
S-12300-00009416_C2023011_EDMS_RFP.pdf
S-12300-00009416_C2023011_EDMS_RFP_Addendum_1.pdf
S-12300-00009416_C2023011_EDMS_RFP_Addendum_2.pdf
S-12300-00009416_C2023011_EDMS_RFP_Addendum_3.pdf
S-12300-00009416_C2023011_EDMS_RFP_Addendum_4.pdf
S-12300-00009416_C2023011_EDMS_RFP_Addendum_5.pdf
Attachment A-Sample Contract SaaS.docx
Attachment B-Disclosure Exemption Affadavit.doc
Attachment C-Proposer Information and Certification.doc
Attachment D-Reference Check Form.doc
Attachment E-COBID Certification and Outreach Plan.doc
Attachment F-Responsibility Inquiry.doc
Attachment G-Statewide Information and Cyber Security Standards.xlsx
Attachment H-EDMS Requirements UPDATED.xlsx
Attachment I-Future State System Model.pdf
Attachment J-Integration Experience.xlsx
Form Attachments:
Required Quote Attachments
Discipline Type:
Personal Services
Procurement Method:
Competitive Sealed Proposal
Amendments:
Amendment #
Amendment Date
Amendment Note
1
03/04/2024 04:56:56 PM
Attachment File Changes: Header 1. File 'S-12300-00009416_C2023011_EDMS_RFP_Addendum_1.pdf': File 'S-12300-00009416_C2023011_EDMS_RFP_Addendum_1.pdf' added . 2. File 'Attachment A-Sample Contract SaaS.docx': Order changed from "2" to "3". 3. File 'Attachment B-Disclosure Exemption Affadavit.doc': Order changed from "3" to "4". 4. File 'Attachment C-Proposer Information and Certification.doc': Order changed from "4" to "5". 5. File 'Attachment D-Reference Check Form.doc': Order changed from "5" to "6". 6. File 'Attachment E-COBID Certification and Outreach Plan.doc': Order changed from "6" to "7". 7. File 'Attachment F-Responsibility Inquiry.doc': Order changed from "7" to "8". 8. File 'Attachment G-Statewide Information and Cyber Security Standards.xlsx': Order changed from "8" to "9". 9. File 'Attachment H-EDMS Requirements.xlsx': Order changed from "9" to "10". 10. File 'Attachment I-Future State System Model.pdf': Order changed from "10" to "11". 11. File 'Attachment J-Integration Experience.xlsx': Order changed from "11" to "12".
2
03/18/2024 04:33:17 PM
Addendum #2 Uploaded to extend to extend the Answers to Questions / Requests for Clarification Issued approximate date, and to extend the RFP Opening Date and Time. Header 1. Bid Opening Date changed from "03/25/2024 01:00:00 PM" to "04/09/2024 01:00:00 PM". Attachment File Changes: Header 1. File 'S-12300-00009416_C2023011_EDMS_RFP_Addendum_2.pdf': File 'S-12300-00009416_C2023011_EDMS_RFP_Addendum_2.pdf' added . 2. File 'S-12300-00009416_C2023011_EDMS_RFP.pdf': Order changed from "1" to "0". 3. File 'S-12300-00009416_C2023011_EDMS_RFP_Addendum_1.pdf': Order changed from "2" to "1".
3
03/25/2024 03:57:59 PM
Addendum #3 Uploaded (Answers to Questions / Requests for Clarification) Attachment File Changes: Header 1. File 'S-12300-00009416_C2023011_EDMS_RFP_Addendum_3.pdf': File 'S-12300-00009416_C2023011_EDMS_RFP_Addendum_3.pdf' added .
4
03/28/2024 04:04:34 PM
Addendum #4 Uploaded further clarify Answer #14 of Amendment #3, and to update the Single Point of Contact (SPC) to Erin Smith. See attachment for full addendum details. Header 1. Purchaser changed from "OR0179595" to "ERIN.M.SMITH@BIZ.OREGON.GOV". Attachment File Changes: Header 1. File 'S-12300-00009416_C2023011_EDMS_RFP_Addendum_4.pdf': File 'S-12300-00009416_C2023011_EDMS_RFP_Addendum_4.pdf' added . 2. File 'Attachment A-Sample Contract SaaS.docx': Order changed from "4" to "40". 3. File 'Attachment B-Disclosure Exemption Affadavit.doc': Order changed from "5" to "50". 4. File 'Attachment C-Proposer Information and Certification.doc': Order changed from "6" to "60". 5. File 'Attachment D-Reference Check Form.doc': Order changed from "7" to "70". 6. File 'Attachment E-COBID Certification and Outreach Plan.doc': Order changed from "8" to "80". 7. File 'Attachment F-Responsibility Inquiry.doc': Order changed from "9" to "90". 8. File 'Attachment G-Statewide Information and Cyber Security Standards.xlsx': Order changed from "10" to "100". 9. File 'Attachment H-EDMS Requirements.xlsx': Order changed from "11" to "110". 10. File 'Attachment I-Future State System Model.pdf': Order changed from "12" to "120". 11. File 'Attachment J-Integration Experience.xlsx': Order changed from "13" to "130". 12. File 'S-12300-00009416_C2023011_EDMS_RFP_Addendum_1.pdf': Order changed from "1" to "10". 13. File 'S-12300-00009416_C2023011_EDMS_RFP_Addendum_2.pdf': Order changed from "2" to "20". 14. File 'S-12300-00009416_C2023011_EDMS_RFP_Addendum_3.pdf': Order changed from "3" to "30".
5
04/02/2024 06:11:53 PM
Addendum #5 Attachment H has been updated to resolve a formatting issue. No requirements have changed. Please use the attachment "Attachment H-EDMS Requirements UPDATED.xlsx" to respond to this RFP. Attachment File Changes: Header 1. File 'Attachment H-EDMS Requirements UPDATED.xlsx': File 'Attachment H-EDMS Requirements UPDATED.xlsx' added . 2. File 'S-12300-00009416_C2023011_EDMS_RFP_Addendum_5.pdf': File 'S-12300-00009416_C2023011_EDMS_RFP_Addendum_5.pdf' added . 3. File 'Attachment H-EDMS Requirements.xlsx': Show Attachment to Vendor Flag changed from "Yes" to "No".
Item Information
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Accounting/Financial: Bookkeeping, Billing and Invoicing, Budgeting, Payroll, Taxes, etc., Mainframes and Servers
NIGP Code:
209-11
Accounting/Financial: Bookkeeping, Billing and Invoicing, Budgeting, Payroll, Taxes, etc., Mainframes and Servers
Qty
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UOM
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Total Cost
1.0
EA - Each
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Packaging:
Item # 2: ( 209 - 13 )
Application Software, Servers
NIGP Code:
209-13
Application Software, Servers
Qty
Unit Cost
UOM
Total Discount Amt.
Total Cost
1.0
EA - Each
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Contract Management Data Processing Software, Mainframes and Servers
NIGP Code:
209-37
Data Processing Software, Mainframes and Servers
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UOM
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Total Cost
1.0
EA - Each
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Brand:
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Database Software, Mainframes and Servers
NIGP Code:
209-38
Database Software, Mainframes and Servers
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UOM
Total Discount Amt.
Total Cost
1.0
EA - Each
Manufacturer:
Brand:
Model:
Make:
Packaging:
Item # 5: ( 209 - 54 )
Internet, Web Site and Mobile Application Software, Mainframes and Servers
NIGP Code:
209-54
Internet, Web Site and Mobile Application Software, Mainframes and Servers
Qty
Unit Cost
UOM
Total Discount Amt.
Total Cost
1.0
EA - Each
Manufacturer:
Brand:
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Packaging:
1-5 of 12
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OREGON_OREGON_AWS_PROD_BUYSPEED_1_bso
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